APPLICATION INSTRUCTIONS:

• CURRENT PENN STATE EMPLOYEE (faculty staff technical service or student) please login to Workday to complete the internal application process. Please do not apply here apply internally through Workday.

• CURRENT PENN STATE STUDENT (not employed previously at the university) and seeking employment with Penn State please login to Workday to complete the student application process. Please do not apply here apply internally through Workday.

• If you are NOT a current employee or student please click Apply and complete the application process for external applicants.

Approval of remote and hybrid work is not guaranteed regardless of work additional information on remote work at Penn State seeNotice to Out of State Applicants.

POSITION SPECIFICS

The Smeal College of Business is seeking an Administrative Assistant that supports the general administrative functions of a wide variety of academic or administrative units; including greeting/referring/assisting visitors customers or staff; preparing documents and reports; compiling records; scheduling meetings; organizing and maintaining information; coordinating calendars; analyzing data including budgetary expenditures; and providing general office support.

• Plan organize support and coordinate daily office activities and administrative processes within an office or unit

• Greet visitors and provide information; review respond to and direct inquiries

• Provide support for scheduling personal calendars and travel arrangements

• Coordinate meeting logistics including scheduling material preparation and agendas

• Communicate with faculty staff advisers parents and students; respond to inquiries related to individual courses degree requirements or the overall academic program

• Collaborate with faculty and department leadership to plan schedule exams; respond to course availability and enrollment inquiries; order textbooks

• Compose review and distribute internal and external communications

• Collect organize research and analyze information and data to prepare reports presentations summaries contracts and proposals

• Create and maintain files and databases

• Facilitate the process for reviewing requests and updating student course/program changes; process grade change forms add drop and registration forms

• Maintain inventory and order office supplies; arrange for equipment maintenance; process work orders for facilities needs

• Resolve inquiries and ensure compliance with work unit and/or University policies and procedures

• Support and coordinate special events; reserve spaces develop itineraries prepare materials coordinate work between teams and serve as point of contact with vendors

• May perform non-routine and confidential administrative duties and proxy responsibilities as authorized

• May coordinate work assignments of department/unit support employees to ensure efficient work flow and processes

• Coordinate student rating surveys

• Assist with department or program website; review content and ensure that information is accurate

• Coordinate the hiring process for program part-time employees

MINIMUM EDUCATION WORK EXPERIENCE & REQUIRED CERTIFICATIONS

BACKGROUND CHECKS/CLEARANCES

SALARY & BENEFITS

Salary Structure - Information on Penn States salary structure

Penn State provides a competitive benefits package for full-time employees designed to support both personal and professional addition to comprehensive medical dental and vision coverage employees enjoy robust retirement plans and substantial paid time off which includes holidays vacation and sick time. One of the standout benefits is the generous 75% tuition discount available to employees as well as eligible spouses and children. For more detailed information please visit our Benefits Page.

CAMPUS SECURITY CRIME STATISTICS

Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Pennsylvania Act of 1988 Penn State publishes a combined Annual Security and Annual Fire Safety Report (ASR). The ASR includes crime statistics and institutional policies concerning campus security such as those concerning alcohol and drug use crime prevention the reporting of crimes sexual assault and other matters. The ASR is available for review here.

EEO IS THE LAW

Penn State is an equal opportunity employer and is committed to providing employment opportunities to all qualified applicants without regard to race color religion age sex sexual orientation gender identity national origin disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability please contact .

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