Lead Human Resources Assistant
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Job Location:
University Park, IL - USA
Monthly Salary:
$ 42100 - 61000
Posted on:
21-09-2025
Vacancies:
1 Vacancy
Job Summary
APPLICATION INSTRUCTIONS:
CURRENT PENN STATE EMPLOYEE (faculty staff technical service or student) please login to Workday to complete the internal application process. Please do not apply here apply internally through Workday.
CURRENT PENN STATE STUDENT (not employed previously at the university) and seeking employment with Penn State please login to Workday to complete the student application process. Please do not apply here apply internally through Workday.
If you are NOT a current employee or student please click Apply and complete the application process for external applicants.
Approval of remote and hybrid work is not guaranteed regardless of work additional information on remote work at Penn State seeNotice to Out of State Applicants.
POSITION SPECIFICS
Penn State Human Resources (HR) is seeking a Lead Human Resources Assistant to provide outstanding support to the HR Data and Onboarding (D&O) team. This position will report to the Data & Onboarding Manager assisting with developing resources training materials and conducting training for team members and/or employees University wide. Additionally this position will be expected to be versatile and knowledgeable in all three of the D&O teams (Data Blue Data White & Onboarding) responsibilities; and will be assigned across the teams as needed depending on work volumes and staffing.
The responsibilities of this position include but are not limited to:
Assisting new employees with the completion of Form I-9 and other related onboarding requirements in accordance with Federal/State laws and University policies.
Processing human resources and payroll forms in our Human Capital Management system Workday. Research issues of transactional errors that may arise. Ensure timely processing in accordance with payroll deadlines.
Identify and draft new knowledge base articles and review and edit existing articles as appropriate for use by both internal (HR) and external (University community) individuals.
Develop training materials for new employees and refresh trainings for existing employees. This includes outreach to other areas of the University to ensure a holistic training experience that incorporates University policies and procedures.
Work closely with Data & Onboarding leadership on special projects and represent D&O on university-wide project teams.
This position offers a flexible work arrangement that combines remote and on-campus work. Questions related to flexible work should be directed to the hiring manager during the interview process.
The successful candidate must demonstrate accuracy and attention to detail professionalism the ability to work independently as well as part of a team and a high degree of sensitivity in handling confidential information. Proficiency in Office365 suite is preferred. The successful candidate will also possess strong customer service and communication skills both oral and written; the ability to effectively learn and utilize new technologies; and the ability to prioritize and multi-task.
MINIMUM EDUCATION WORK EXPERIENCE & REQUIRED CERTIFICATIONS
Associate Degree 4 years of relevant experience; or an equivalent combination of education and experience accepted Required Certifications: NoneBACKGROUND CHECKS/CLEARANCES
Employment with the University will require successful completion of background check(s) in accordance with University policies.Penn State does not sponsor or take over sponsorship of a staff employment Visa. Applicants must be authorized to work in the U.S.
SALARY & BENEFITS
The salary range for this position including all possible grades is $42100.00 - $61000.00.Salary Structure - Information on Penn States salary structure
Penn State provides a competitive benefits package for full-time employees designed to support both personal and professional addition to comprehensive medical dental and vision coverage employees enjoy robust retirement plans and substantial paid time off which includes holidays vacation and sick time. One of the standout benefits is the generous 75% tuition discount available to employees as well as eligible spouses and children. For more detailed information please visit our Benefits Page.
CAMPUS SECURITY CRIME STATISTICS
Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Pennsylvania Act of 1988 Penn State publishes a combined Annual Security and Annual Fire Safety Report (ASR). The ASR includes crime statistics and institutional policies concerning campus security such as those concerning alcohol and drug use crime prevention the reporting of crimes sexual assault and other matters. The ASR is available for review here.
EEO IS THE LAW
Penn State is an equal opportunity employer and is committed to providing employment opportunities to all qualified applicants without regard to race color religion age sex sexual orientation gender identity national origin disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability please contact .
The Pennsylvania State University is committed to and accountable for advancing equity respect and belonging. We embrace individual uniqueness as well as a culture of belonging that supports equity initiatives leverages the educational and institutional benefits of inclusion in society and provides opportunities for engagement intended to help all members of the community thrive. We value belonging as a core strength and an essential element of the universitys teaching research and service mission.
Key Skills
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About Company
Penn State is a major, public, research-I university serving Pennsylvania and the global community. Learn more about our undergraduate, graduate, and doctoral degree programs.
