Events Coordinator Apprentice

About

Swan is Europes embedded banking specialist. We empower software companies to embed banking features like accounts cards and payments directly into their products under their own processes over 1.5 billion in monthly transactions for more than 150 companieslike Pennylane Indy Agicap Libeo and Lucca. Founded in 2019 the company has received growth capital from leading investors such as Lakestar Accel Creandum Bpifrance and Eight Roads. Swan is a principal member of Mastercard and a licensed financial institution regulated by the French banking authority (ACPR).

Our mission

Banking belongs in business software

Many software companies already serve small businesses incredibly well: helping them send invoices run payroll manage inventory and more. Theyre on a mission to become the central hub for managing every aspect of business life.

But when it comes to financial workflows theres still a gap. Too many critical tasks like managing cash flow tracking payments or reconciling accounts happen outside the software across spreadsheets email threads banking portals.

Its a missed opportunity. Business software shouldnt just record financial activity it should run it.

To learn more about us: About Swan ; Our story.

Job description

Swan is looking for an Event Coordinator Apprentice to join its Marketing Team in Paris in this role youll support the organization of all Swans events both internal and external from planning to execution. You will join an ambitious team and collaborate closely with Marketing Sales and HR to create engaging experiences that highlight Swans brand.

Your mission

Your primary mission is to support the organization execution and tracking of Swans events ensuring they run smoothly captivate diverse audiences and grow our event program.

Main tasks

• Organize and execute various events across Europe from start to finish (trade conferences customer events company off-sites and on-site activities).
• Research and source suppliers and service providers (catering technical support gifts etc.).
• Assist in setting up and managing online registration tools including participant tracking.
• Provide logistical support on event days (on-site briefing venue setup participant greeting etc.).
• Create visual materials for the web and collaborate with designers on promotional content.
• Conduct market research to keep our events innovative.

Your team

The Events team is a key part of the Marketing department and works closely with various stakeholders across the company. You will collaborate closely with the Marketing Sales and HR teams to ensure they have the necessary materials and information for successful events. The team operates with a problem-solving mindset and a rigorous attention to detail ensuring every event is well-executed and memorable.

Preferred experience

Youre a great match if:

• You are a student currently in a Masters program related to event management marketing communications.
• You are looking for at least 1 year of apprenticeship with a rhythm of 2 or 3 consecutive weeks in company and 1 or 2 weeks at school.
• You have prior experience in event management ideally in corporate or internal events.
• You have strong organizational skills and a problem-solving mindset allowing you to handle multiple tasks effectively.
• You are rigorous and attentive to detail.
• You have excellent working abilities in French and English. Another language is a plus.
• Our ideal teammate: Empathetic. Skilled. Frank. We love to challenge each other and we leave our egos at the door.

Its okay if you dont tick all the boxes dont let imposter syndrome prevent you from applying!

Swan is committed to providing a caring work environment for all employees regardless of age sex disability sexual orientation race religion or belief.

When it comes to recruitment were interested in your work experience skills and overall personality. Because diversity makes the workplace stronger and is necessary for Swans success we are intensifying efforts to incorporate concrete actions to help us improve in this area.

About Swan

Perks of being a Swanee:

• Meal Vouchers: We provide a meal voucher card to cover your meals on work days.
• Transport: Monthly mobility package for accordance with the company agreement for sustainable mobilities you can now use your mobility package to pay for alternative commuting modes.
• Holidays: 25 days of paid leave.
• Health insurance: Alan. This is Swans health and welfare insurance.
• Sports: Thanks to our partnership with Classpass and Gymlib you can enjoy advantageous discounts on subscriptions. They offer a wide range of sports activities as well as wellness activities. The offers are valid in several European cities as well as online.
• Well-being support: access to Moka Care for mental health and wellness.
• Offsite: Once a year we gather to reconnect deep-dive into big topics and relax.
• This isnt a perk it should be the rule but diversity and inclusion are important at Swan. Were working hard to get better every day.

Our values:

Swans core values guide our actions daily. Individually they may seem obvious but together they form a unique culture.

Simplicity: Leonardo Da Vinci said: simplicity is the ultimate sophistication. If somethings convoluted or confusing we work extra hard to break it down. - Making complex things simple is what we do.

Long Term: We always play the long game whether its to support our partners in their growth journey or make tangible commitments to climate action.

Excellence: We are a team of experts who consistently go all out to create pixel-perfect banking services and exceed our partners expectations whatever it takes.

Be Human: We believe in the power of kindness and the importance of acting with integrity. But embracing our humanity extends beyond interpersonal interactions it means caring about greater issues that affect our planet.

You can find out more about our culture.

Recruitment process

• A 20-min video call with our Talent Acquisition to get to know you understand your career expectations and answer your questions
• A case-study
• A final interview with Hélène our Senior Events & Experience Manager