Project CoordinatorExecutive Assistant
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Job Location:
Chicago, IL - USA
Monthly Salary:
Not Disclosed
Posted on:
30+ days ago
Vacancies:
1 Vacancy
Job Summary
Position Overview
We are seeking a highly organized and proactive Project Coordinator/Executive Assistant to support the Owner in managing multiple projects and daily business operations. This role requires a strong ability to multitask prioritize competing demands and maintain effective communication with internal and external stakeholders. The ideal candidate will be detail-oriented resourceful and comfortable working in a dynamic environment where responsibilities can shift quickly.
Key Responsibilities
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Assist the Owner in planning coordinating and overseeing various business and client projects.
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Track project milestones deliverables and timelines to ensure deadlines are met.
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Prepare review and maintain project documentation reports and presentations.
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Manage scheduling calendars and meeting coordination on behalf of the Owner.
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Act as a liaison between the Owner clients vendors and team members to ensure smooth communication and follow-up.
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Provide administrative support including drafting correspondence managing files and handling confidential information.
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Conduct research gather data and prepare summaries to support decision-making.
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Monitor and follow up on action items ensuring progress is maintained.
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Support day-to-day operational needs and assist with ad-hoc tasks as assigned.
Qualifications
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2 years of experience in project coordination executive support or administrative roles.
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Strong organizational and time-management skills with the ability to handle multiple priorities.
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Excellent written and verbal communication skills.
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Proficiency in Microsoft Office Suite Google Workspace and project management tools (e.g. Trello Asana ).
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Ability to work independently with minimal supervision and maintain confidentiality.
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Professional adaptable and solution-oriented mindset.
Preferred Skills
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Experience supporting executives or business owners.
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Familiarity with project management methodologies (Agile Waterfall etc.).
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Strong problem-solving skills and attention to detail.
Key Skills
- Microsoft Office
- Microsoft Outlook
- Microsoft Word
- Visio
- Microsoft Powerpoint
- Microsoft Excel
- Project Management
- Sharepoint
- Project Management Software
- Microsoft Project
- Administrative Experience
- Project Coordination
