Administrative Assistant Part-Time- Preston Library

Title: Administrative Assistant Part-Time- Preston Library

State Role Title:Instructor

Hiring Range: Based on qualifications & experience

Pay Band: UG

Agency: Virginia Military Institute

Location:Virginia Military Institute

Agency Website:

Recruitment Type: General Public - G

Job Duties

The library is looking for a friendly service oriented and enthusiastic administrative
assistant. The library is a fast-changing technology rich workplace. Being willing to learn
and being a self-starter are critical for this position. This position will work closely with the
Library Director and with the rest of the staff on multiple activities.
The administrative assistant is often the first point of public contact for Preston Library by
telephone email and/or in person. Special attention to these opportunities for friendly and
clear communication is essential to the librarys mission and day-to-day operations.
The position reports to the Director of the library.
This is a part-time hourly position; 26 hrs/week; schedule is flexible.
Respond to and manage room reservation system (25Live) requests for meeting
rooms in Preston Library and support events set up.
Manage Physical Plant work orders for facilities maintenance housekeeping.
Provide administrative support and process authorization forms for library staff
members travel and/or special event planning.
Monitor librarys public printers and replenish paper supply.
Coordinate with IT as needed
Support library communications and calendaring.
Sorting daily delivery of internal and external mail items.
Monitor library asset inventory
Liaison with campus support services.
Other duties as assigned
Provide support for ILL as needed
Provide support for the circulation desk as needed including after hours on
Wednesdays and Fridays.

Minimum Qualifications

Required qualifications
High School Diploma
Competency with MS Office and a willingness to learn new systems and programs
Excellent customer service orientation
Self-motivated

Additional Considerations

Desired Qualification
College degree
Library experience

Special Instructions

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to Your Application in your account to check the status of your application for this position.

Contact Information

Name: Tamara Wade

Phone:

Email:

In support of the Commonwealths commitment to inclusion we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS) or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation if applicable to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at .

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1 2022- February 29 2024 can still use that COD as applicable documentation for the Alternative Hiring Process.