Office Helper
Office Helper
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Job Description
IMPORTANT NOTICE: Please note that Closure Date and Time displayed above are based on date and time settings of your personal device
- FAO is committed to achieving workforce diversity in terms of gender nationality background and culture
- Qualified female applicants qualified nationals of non-and under-represented Members and person with disabilities are encouraged to apply
- Everyone who works for FAO is required to adhere to the highest standards of integrity and professional conduct and to uphold FAOs values
- FAO as a Specialized Agency of the United Nations has a zero-tolerance policy for conduct that is incompatible with its status objectives and mandate including sexual exploitation and abuse sexual harassment abuse of authority and discrimination
- All selected candidates will undergo rigorous reference and background checks
- All applications will be treated with the strictest confidentiality
FAOs commitment to environmental sustainability is integral to our strategic objectives and operations.
Organizational Setting
The Food and Agriculture Organization (FAO) Emergency Centre for Transboundary Animal Diseases (ECTAD) operates program office within the Indonesia Ministry of Agriculture (MoA) office providing technical expertise and support for animal health management and disease control programs. To ensure the smooth functioning of daily operations and maintain a professional clean and secure working environment the ECTAD Program office requires the services of an Office Helper (OH). This position plays a critical support role in office administration facility maintenance and logistical coordination. The OH will contribute to operational efficiency by managing office cleanliness assisting with basic administrative tasks receiving visitors and handling deliveries.
Reporting Lines
The incumbent will work under direct supervision of the office manager and the overall supervision of the National Operation Specialist of the Emergency Centre for Transboundary Animal Diseases (ECTAD) Programme in Indonesia and the general operational and administrative guidance of the FAO Representative.
Technical Focus
Provision of efficient and reliable office support services to ensure a safe clean and well-functioning working environment. The role focuses on maintaining office cleanliness supporting administrative and logistical tasks managing supplies and deliveries and assisting in security and safety compliance. The incumbent will contribute to the smooth daily operations of ECTAD Indonesia Programme Office by ensuring that facilities and resources are properly managed to support programme implementation.
Tasks and responsibilities
Office Maintenance & Cleanliness
cleaning and tidying of workspaces meeting rooms pantry and common areas.
washrooms and kitchen areas are hygienic and well-stocked with supplies.
disposal of waste and recycling materials.
and reporting any maintenance or repair needs (e.g. electrical plumbing furniture).
Supporting Office Staff
with general administrative tasks such as photocopying scanning etc.
in the preparation and organization of office materials and files.
Receiving Visitors & Handling Deliveries
and assisting visitors directing them to the appropriate staff or meeting area.
and dispatching parcels mail and courier services ensuring proper documentation.
Pantry & Hospitality Services
and serving tea coffee and refreshments for staff and visitors as required.
cleanliness and stock of pantry supplies.
Running Errands
external errands such as bank visits post office trips or other business-related tasks as assigned.
Office Supplies & Inventory Management
and maintaining office supplies (stationery cleaning materials pantry items).
the Office Manager when supplies need to be reordered.
Security & Safety Compliance
office doors/windows are securely locked after working hours (if required).
to safety and security protocols within the office premises.
CANDIDATES WILL BE ASSESSED AGAINST THE FOLLOWING
Minimum Requirements
High school diploma or equivalent
At least 1 year of relevant experience in office support cleaning or facility maintenance.
Working knowledge (level C) of English
National of Indonesia
FAO Core Competencies
Results Focus
Teamwork
Communication
Building Effective Relationships
Knowledge Sharing and Continuous Improvement
Selection criteria
Basic understanding of workplace safety hygiene and administrative tasks.
Reliable punctual and able to follow instructions with minimal supervision.
Good communication and interpersonal skills for interacting with staff visitors and building management.
Ability to perform physical tasks (lifting cleaning running errands) as required
ADDITIONAL INFORMATION
- FAO does not charge a fee at any stage of the recruitment process (application interview meeting processing)
- Applications received after the closing date will not be accepted
- Please note that FAO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED) a list updated by the International Association of Universities (IAU) / United Nations Educational Scientific and Cultural Organization (UNESCO). The list can be accessed at additional employment opportunities visit the FAO employment website: will be subject to certification that the candidate is medically fit for appointment accreditation any residency or visa requirements and security clearances.
HOW TO APPLY
If you need help or have queries please create a one-time registration with FAOs client support team for further assistance: IS A NON-SMOKING ENVIRONMENT
FAO seeks gender geographical and linguistic diversity in its staff and international consultants in order to best serve FAO Members in all regions.
Employment Type
Full-Time
