Post Acute Care ProgramProject Coordinator Full Time (08-HR) Days

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Day - 08 Hour (United States of America)

Join our dynamic team at Stanford Health Care (SHC) as a Post Acute Care (PAC) Program/Project this pivotal role you will coordinate internal and external projects coordinate events and meetings facilitate data capture and support both external and internal communications to ensure a well-informed PAC network and internal SHC team. Your contributions will play a crucial role in enhancing the efficiency and effectiveness of our PAC initiatives.

At Stanford Health Care we are committed to providing exceptional care and support to our patients and community. By joining our PAC team you will have the opportunity to make a meaningful impact in the healthcare landscape while working in a collaborative and innovative environment. If you are passionate about project management and healthcare we invite you to apply and be part of our mission to advance health and wellness.

Key Responsibilities:

1. Communications & Coordination
- Manage PAC provider census tracking system and PAC availability updates ensuring timely communication with network providers.
- Oversee the weekly PAC Corner in the Care Management newsletter keeping all stakeholders informed.
- Update and manage the internally facing PAC intranet site (once built) to ensure easy access to relevant information.
- Maintain PAC externally facing Box folders with essential materials establishing a system for annual review and updates to ensure accuracy.
- Track PAC escalations and update escalation and communication pathways to streamline processes.
- Prepare presentations for internal and external audiences as needed.
- Facilitate communications with the Care Management team regarding PAC providers events and updates.

2. Data Management
- Manage daily leased bed data and the associated program.
- Oversee SNFist program data management including monthly admissions and readmissions.
- Handle CCN data management PAC Tableau dashboard and AIDA data management.
- Actively manage Joint Venture data on a daily basis once implemented.
- Facilitate AI integrations including internal and Epic capacity management tools to enhance operational efficiency.

3. Events & Meeting Coordination
- Organize PAC meetings to ensure seamless coordination across internal and external teams.
- Coordinate all events including Quarterly Roundtables Vendor Fairs CCN Collaborative Events and more.
- Provide meeting support including agenda preparation note-taking and summary distribution.
- Attend site visits as needed to facilitate and coordinate programs.

Education Qualifications:
- A high school diploma or GED equivalent.

Experience Qualifications:
- Four (4) years of increasingly responsible administrative support experience with a focus on:
-Supporting projects
-Project coordination deliverables tracking & timeline management
-Communications
-Event planning
-Meeting Coordination
-Report preparation

Skills Required:
- Knowledge of principles of project management.
- Proficiency in MS Office Suite software programs.
- Ability to understand SHCs administrative environment and systems along with the relationships between system capabilities and business practices.
- Excellent communication skills both oral and written.

This is a Stanford Health Care job.

A Brief Overview
Plans coordinates and participates in the performance of varied and responsible work in the administration project administration and operation of specialized programs or projects. Provides varied and complex project administrative support and technical assistance to managerial staff (with a focus on assigned projects programs and operations). These activities include budget preparation reconciliation and monitoring; report preparation and conducting preliminary analyses and liaison with other project coordinators for coordinating and facilitating the smooth operation of projects.

Locations
Stanford Health Care

What you will do

• Plans coordinates and participates in the implementation of activities including but not limited to: seminars conferences workshops fairs and other related programs. Develops and coordinates new ideas and concepts for program themes. Coordinate all program logistics materials and resources.
• Provides administrative assistance to management staff within assigned areas to support the accomplishment of program objectives.
• May provide work-lead direction and/or train others.
• Plans coordinates and administers activities of assigned programs to include developing implementing and supervising related procedures processes services and systems. Train employees in proper methods and procedures and ensure correctness of work.
• Advises manager as to the status of current activities and additional or expanded program requirements. Makes recommendations for solutions to problems identified.
• Monitors and evaluates program effectiveness investigate trends and recommend and implement modifications to supervisor/manager to improve program effectiveness.
• Coordinates and/or participates in a variety of public or agency facing activities including the preparation and planned release of documents reports and related materials and responds to inquiries. Manages access to hospital regulatory and compliance software manages the implementation of the hospitals policy management tools and committees.
• Maintains liaison with other programs offices and departments across SHC to coordinate program business and to accomplish program objectives. Interfaces with external organizations such as Joint Commission and California Department of Public Health (CDPH) as appropriate to ensure cooperative efforts are enhanced and available resources are utilized.
• Assists in the preparation of budgets. Monitors verifies and reconciles expenditure of budgeted funds as appropriate.
• Prepares reports and conducts preliminary analyses setting forth progress and adverse trends. Provides input into appropriate program recommendations or conclusions.
• Maintains files and records pertaining to various clinical locations and the hospital such as licenses to conduct business city county and state permits and may prepare reports to requesting agencies.
• Performs other related and incidental duties as assigned or needed.

Education Qualifications

• A high school diploma OR GED equivalent.

Experience Qualifications

• Four (4) years of increasingly responsible administrative support experience (with a focus on supporting projects budget preparation monitoring and reconciliation and report preparation).

Required Knowledge Skills and Abilities

• Knowledge of general practices program and/or administrative specialty.
• Knowledge of and proficiency in the use of Microsoft Office Suite applications and standard office equipment.
• Knowledge of English grammar spelling and punctuation.
• Familiarity and understanding of project management principles and practices.
• Ability to take initiative and independently plan organize coordinate and perform work in various situations where numerous and diverse demands are involved.
• Ability to learn interpret and apply a wide variety of policies and procedures relating to and impacting the applicable program organizational unit and/or administrative specialty.
• Ability to organize and plan work and projects including handling multiple priorities.
• Ability to make independent decisions and exercise sound judgment.
• Ability to compile write and present reports related to program or administrative specialty.
• Ability to communicate effectively using C-I-CARE both orally and in writing.
• Ability to establish and maintain effective working relationships within and outside the work group and serve as a liaison for the organizational unit.

Licenses and Certifications

• None

These principles apply to ALL employees:

SHC Commitment to Providing an Exceptional Patient & Family Experience

Stanford Health Care sets a high standard for delivering value and an exceptional experience for our patients and families. Candidates for employment and existing employees must adopt and execute C-I-CARE standards for all of patients families and towards each other. C-I-CARE is the foundation of Stanfords patient-experience and represents a framework for patient-centered interactions. Simply put we do what it takes to enable and empower patients and families to focus on health healing and recovery.

You will do this by executing against our three experience pillars from the patient and familys perspective:

• Know Me: Anticipate my needs and status to deliver effective care
• Show Me the Way: Guide and prompt my actions to arrive at better outcomes and better health
• Coordinate for Me: Own the complexity of my care through coordination

Equal Opportunity Employer Stanford Health Care (SHC) strongly values diversity and is committed to equal opportunity and non-discrimination inall ofits policies and practices including the area of employment. Accordingly SHC does not discriminate against any person on the basis of race color sex sexual orientation or gender identity and/or expression religion age national or ethnic origin political beliefs marital status medical condition genetic information veteran status or disability or the perception of any of the above. People of all genders members of all racial and ethnic groups people with disabilities and veterans are encouraged to apply. Qualified applicants with criminal convictions will be considered after an individualized assessment of the conviction and the job requirements.

Base Pay Scale: Generally starting at $43.77 - $56.90 per hour

The salary of the finalist selected for this role will be set based on a variety of factors including but not limited to internal equity experience education specialty and training. This pay scale is not a promise of a particular wage.