Executive Assistant
Executive Assistant
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Job Description
The Opportunity
Are you a self-driven and passionate individual AgeCare is looking for a dynamic person to join our team as an Executive Assistant. The Executive Assistant provides high-level executive support to the Chief Executive Officer Chief Financial Officer and Vice President of Finance. The Executive Assistant performs coordinates and oversees office administrative duties while providing an extensive level of support to leadership. This role requires a highly organized detail-oriented and proactive individual who can manage multiple tasks and priorities with ease. The Executive Assistant possesses a high degree of initiative and is able to work well independently and within a team.
What You Will Do
Manage schedules and calendars including arranging meetings conference calls and booking appointments.
Acts as a representative of the Executive by demonstrating sound judgment with both internal and external clients.
Monitors and appropriately responds to emails voicemails and other correspondence in a timely manner.
Ensures effective communication within the Executive as well as to the organization.
Communication with key clients including follow-up before and after meetings with agendas or follow-up actions.
Organizes incoming information and tracks and monitors emerging priorities and events.
Monitors and schedules approvals and project deadlines.
Types formats and creates documents including minutes meeting notes and follow-up proposals.
Creates and maintains filing systems reconciles and submits monthly expenses.
Schedules coordinates meetings both internally and externally including the meeting logistics hotel requirements preparation of meeting materials minutes and relevant notes.
Organizes all details for executive travel & client visits flights and accommodation.
Develops prepares correspondence reports charts graphs PowerPoint presentations.
Leads the planning and execution of high-profile organizational events.
Assists with onboarding and training of new staff.
Enters absences and vacation for corporate staff in UKG.
Assists with reception coverage as required.
What You Bring
High School Diploma or equivalent and administrative or clerical experience are required.
Post-Secondary education in Business Administration or relevant discipline.
Must be fluent in English both orally and in writing.
Minimum five years experience as an Executive Assistant working in a fast paced and high energy environment.
Strong planning critical thinking problem-solving and task and time management skills.
Excellent interpersonal leadership coaching verbal and written communication skills.
Exceptional competency in Microsoft applications including Outlook Word PowerPoint and Excel; SharePoint experience is an asset.
Event management experience is an asset.
Must possess an attitude of professionalism maturity and sound judgment to successfully manage the challenges of this position.
Demonstrated ability to maintain confidentiality and handle issues of a sensitive nature with tact and discretion.
Excellent interpersonal skills and demonstrated ability to collaborate effectively with a broad range of individuals and groups.
Strong record of achievement; an entrepreneurial hands-on approach.
High level of organizational skills; excellent attention to detail.
What We Offer
Great Pay & Benefits: Competitive salary with health benefits and paid time off.
Career Growth: Opportunities for training education and advancement.
Supportive Culture: A diverse and inclusive team where everyone is valued.
Meaningful Work: Make a real impact on our residents lives.
Community Feel: Build strong connections with colleagues.
Recognition: Your hard work is celebrated and rewarded.
About AgeCare
For over 25 years AgeCare has been dedicated to creating vibrant and supportive communities providing high-quality care and fostering meaningful connections. With over 50 communities across Alberta BC and Ontario we offer a comfortable home-like atmosphere where residents can age with dignity and respect. Guided by our values of trust quality respect and teamwork our compassionate and dedicated team is at the core of our success ensuring that residents enjoy a rich quality of life in an environment tailored to their needs.
Ready to Make a Difference
If youre passionate about delivering exceptional care and excited to join a compassionate dedicated team AgeCare is the place for you! Apply today!
At AgeCare we value diversity and inclusion and encourage all qualified individuals to apply. We thank all applicants for their interest; however only those selected for an interview will be contacted.
AgeCare Corporate Office: Onsite-position
Address: 19655 Walden Blvd SE Calgary AB T2X 0N7
Employment Type: Full Time Regular
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If youre motivated by the privilege of serving our seniors with dignity respect and compassion come join us!
Employment Type
Full-Time
