Senior Office Support Specialist

Cheyenne, WY - USA

Hourly Salary: $ 24 - 27

Posted on: 20-09-2025

Vacancies: 1 Vacancy

Job Summary

Description and Functions

Open Until Filled

GENERAL DESCRIPTION:

The Wyoming Department of Education is looking for a Senior Administrative Assistant to support the daily operations of the Accountability Division and Chief Policy Officer at its Cheyenne Office. This dynamic role involves providing high-level administrative assistance directly coordinating day-to-day activities travel and meetings for the Chief Policy Officer Division Director and division staff. The successful candidate will also serve as a trusted point of contact for stakeholders. This is a rewarding opportunity to contribute to Wyomings education system in a fast-paced environment.

Human Resource Contact: Jen Shirley; ;

ESSENTIAL FUNCTIONS: The listed functions are illustrative only and are not intended to describe every function that may be performed at the job level.

Responsible for senior administrative management of day-to-day operations assigned programs or projects; may provide leadership and guidance to administrative staff.
Acts as liaison between director division administrators and program managers to coordinate calendars for meetings and conference calls.
Provide instruction on office policies and procedures.
Attends takes minutes and prepares necessary records for meetings.
Makes all necessary travel arrangements for staff.
Receives analyzes and responds to requests for information.
Explains program requirements and interprets policies.
Tracks information.
Assures the procurement process is managed appropriately and according to procedures established by the Department of Administration and Information.
Monitors fiscal documentation such as travel vouchers expense vouchers accounting of state purchase card and requisitions.
Work may involve taking on various administrative responsibilities in order to allow management to focus on critical issues.
Coordinates a variety of advanced diversified and/or confidential administrative support functions.
Represents management in matters with immediate staff agency staff other agencies and/or the public.
Other duties as assigned.

Qualifications

PREFERENCES:

Preference may be given to individuals with prior administrative assistant experience with strong communication computer and collaborative skills.

KNOWLEDGE:

Excellent organizational and time-management skills.
Strong written and verbal communication skills.
Ability to proofread accurately and ask for clarification as required.
Research and analytical skills.
Ability to maintain strict confidentiality.
Interpersonal communication skills include active listening.
Team and process-oriented capabilities.
Self-directed.
Ability to use office equipment software programs and technology.
Budgetary and fiscal experience.
Ability to demonstrate independent judgment and decision-making.

MINIMUM QUALIFICATIONS:

Education:

Bachelors Degree (typically in Business)

Experience:

0-1 year of progressive work experience (typically in Business Office Communications) with acquired knowledge at the level of an Office Support Specialist II

Education & ExperienceSubstitution:

3-4 years of progressive work experience (typically in Business Office Communications) with acquired knowledge at the level of an Office Support Specialist II

Certificates Licenses Registrations:

None

Necessary Special Requirements

PHYSICAL WORKING CONDITIONS:

Typically the employee may sit comfortably to perform the work; however there may be some walking standing bending carrying light items driving an automobile etc.
Special physical demands are not required to perform the work.

NOTES:

FLSA: Non-exempt
Travel is estimated at 5%
Applicants may be asked to provide transcripts of any relevant coursework at the time of the interview or hire.
Successful candidates must pass a fingerprinting background and reference check.

Supplemental Information

206-Education - Policy and Academic Groups

Clickhere to view the State of Wyoming Classification and Pay Structure.

URL: State of Wyoming is an Equal Opportunity Employer and actively supports the ADA and reasonably accommodates qualified applicants with disabilities.

Class Specifications are subject to change please refer to the A & I HRD Website to ensure that you have the most recent version.

Required Experience:

Senior IC

Description and FunctionsOpen Until FilledGENERAL DESCRIPTION:The Wyoming Department of Education is looking for a Senior Administrative Assistant to support the daily operations of the Accountability Division and Chief Policy Officer at its Cheyenne Office. This dynamic role involves providing high...