Secretary 1 (Fire)

Job Summary

Under General supervision of the General Service Coordinator employee performs complex administrative and clerical support services. Work involves performing internal administrative support work and disseminating information pertinent to the department.

Essential Job Functions

• Responsible for maintenance of manual and electronic records
• Produces quality correspondence and other routine documents memos vouchers requisitions bid documents and contract documents.
• Assists with special projects tracks bid awards to execution of contracts schedules meeting maintains project files.
• Assists with tracking pending department issues and pending deadlines.
• Prepares and processes purchase orders and budgetary tasks for the department.
• Assists staff public and other departments in furnishing information to resolve problems; research questions handles unusual or different situations answers telephone and handles in person inquiries service request complaints and or directs to appropriate person department in a helpful courteous and efficient manner.
• Schedule appointments for staff as required.
• Maintains employee personal records including leave accrual information.
• Employee attends boards meetings (i.e. Ambulance Board) and keeps minutes.
• Maintain regular and prompt attendance; physically present to work.
• Performs after hours work as required (nights and weekends)
• Assist with emergency response as needed by city hall and local EOC.

Minimum Qualifications & Requirements

• Must have High School diploma or equivalent (GED)
• One (1) to three (3) years of related work experience to perform such job.
• Must be able to type 60 words per minute accurately.
• Applicant must pass pre-employment criminal background check and drug screen at Citys expense.
• Applicant must have current valid Class C Drivers License and be insurable.
• Must successfully complete Emergency Management and Incident Command Training within first three months of hire date.
• Bilingual English/Spanish Preferred.

Knowledge Abilities and Skill

• Effective public communication both orally and in writing.
• Ability to operate computers financial software and calculator.
• Maintain manage and organize records.
• Maintain confidential information.
• Knowledge of office procedures machines and multi-tasking skills.
• City government policies procedures and ordinance knowledge.
• Bilingual in English / Spanish.

Working Conditions/Physical Demands

• Prolonged periods of sitting at a desk and working on a computer.
• Occasional walking standing and stooping.
• Occasional lifting moving or positioning objects up to 30lbs.
• Little or no physical demands required to perform the work.

Disclaimer

This job description is intended to describe the general nature and level of work being performed by individuals assigned to this position. It is not intended to be an exhaustive list of all responsibilities duties and skills required of personnel so assigned to this position. This job description does not constitute an employment agreement and is subject to change as the needs and requirements of the job change.