Executive Assistant for Chief Radio Officer

The Executive Assistant will serve as a key strategic creative and administrative resource for the Chief Radio Officer through project management operational and administrative duties. This role will also assist with Programming Team-wide duties as assigned. This position independently manages various projects including individual and department projects delegations and timelines.

In addition a VALUES FITis top priority. Do our values align with yoursMission Beliefs & Values. If so please read on.

Heres just some of what you will be doing daily

• Perform duties of an Executive Assistant 60% of work week and perform duties of a Radio Programming Coordinator 40% of the work week with Executive Assistant responsibilities receiving priority.
• Handle administrative duties and manage the calendar for the CRO ensuring time and focus are available for executive-level responsibilities. Anticipate opportunities and needs as much as possible.
• Conduct research collect and analyze data and prepare reports and documents as requested by the CRO.
• Effectively and efficiently route and answer questions not requiring CROs attention or time.
• Assist and coordinate CRO expense reports. Review CROs direct reports and expense reports and offer guidance with best practices. This includes leading coordination for Programming News and Broadcast Operations Team Pre-Approvals Approvals and Department Reporting following K-LOVE guidelines.
• Act as the main point of contact for CROs director reports CROs teamwide staff and outside contacts on both internal and external inquiries appointments and concerns. Provide outstanding service to each contact proactively respond to inquiries and concerns; clearly kindly and positively communicate solutions with exceptional follow through.
• Build relationships with people and teams across the organization to foster collaboration process improvement and resolve issues including shared meeting planning/agendas with other departments and outside vendors.
• Assist and coordinate the CROs Directors budget working with them in Prophix as requested by the CRO. Develop a system and regularly keep CRO updated on each Directors budget and any issues that come up.
• Manage vendor relations per agreed-upon contracts including review and code invoices to correctly reflect budgets. Additionally monitor the timeliness of contract reviews renewals or cancellations.
• Make travel arrangements for CRO and direct reports noting personal details providing options and balancing within the guidelines of the Team Member Handbook.
• Serve as the primary administrative resource for the CRO including but not limited to development of correspondence of both confidential and non-confidential matters email and voicemail communication and other general administrative functions as needed. This includes helping to book meetings document meeting/discussing highlights coordinate schedules and handle a variety of meeting logistics as well as booking travel for the CRO as requested.
• Share team coordination office management and liaison between security facilities and property management duties with EA for VP of Radio for the Franklin Studio/5^th Floor HQBuilding. This includes assisting with team events and training such as team building/retreats meetings holiday celebrations and connection group sign-ups greeting visitors giving tours organizing timing on repairs with facilities ordering kitchen and office supplies and arranging for coffee and meals for studio staff during pledge drives and vendor meetings.
• Partner with CRO and Human Resources to coordinate hiring of new Team Members including interview set-up and tracking of candidates through the process. Proactively assist with onboarding new Team Members including setting up Appropriate meet and greets answering questions and training.
• Perform additional Radio Programming Department duties as interest expertise qualifications and time allow. Such as: calling listeners recording editing and tagging the pieces to tell impact stories on how God is using K-LOVE/Air1; and/or coordinating with our DJs video and/or social media teams on content creation; or involvement in music research; and/or an on-air shift; or other.
• Perform other duties as assigned.

We are looking for a very specific skill set and business acumen. Heres some experience we are seeking:

• Bachelors degree or combination of education/training with relevant experience.
• Minimum of 5 years of experience working as an executive administrative/project management capacity.
• Radio Media or TV experience is desired.
• Project management experience with a proven ability to plan organize lead and direct projects/events within timelines and budget.
• Advanced computer skills in Microsoft Office products (TEAMs Word Excel PowerPoint Outlook).
• Expertise in Concur Medius ADP Prophix Tableau and Sharepoint a plus.
• Experience monitoring/coordinating contracts and agreements.
• Strong written and verbal communication skills. Adept to various working and communication styles.
• Ability to effectively multi-task in a fast moving high change environment.
• Highly organized with good follow-through and follow-up. Ability to manage multiple tasks independently and pay attention to details while keeping the big picture in mind.
• Ability to work patiently with a highly creative team. Previous work in the radio or music industry would be a plus.
• Excellent interpersonal skills with the ability to develop collaborate relationships and partner with others.
• Demonstrates mature emotional intelligence including composure handling tension/stress appropriately and establishing rapport with others.
• Proven experience with solving problems analyzing issues and making sound decisions.
• Demonstrated ability to represent ministry and executive staff professionally and maintain confidentiality.
• Passion to assist others through a long-term administrative and office role.

What can we offer you

• Industry leading Medical Dental & Vision coverage
• Short/long term disability and life insurance
• Robust 401K with company match
• Parental leave with Baby Bonding pay
• Generous PTO holidayand sick pay
• Unique company culture that includes exclusive access to concerts movie premieres media industry events and more
• Leadership and Career Development Programs

Why work for Educational Media Foundation K-LOVE/Air1

Educational Media Foundation (EMF) is a nonprofit multi-platform media company on a mission to draw people closer to Christ. Founded in 1982 in Santa Rosa CA with a singular radio station EMF today owns and operates the nations two largest Christian music radio networks (K-LOVE and Air1) with over 1000 broadcast signals across all 50 states streaming audio reaching around the world and a growing family of media ministries including podcasts books films concerts and events. EMF employs nearly 500 team members between its offices in Nashville TN Rocklin CA and field locations around the country. You can view our mission and values hereMission Beliefs & Values.

As an Equal Opportunity Employer EMF makes employment decisions based on merit and other legitimate reasons. The Company is committed to a diverse and inclusive work environment and the promotion of equal employment opportunities regardless of protected class characteristic or status. However EMF is also a religious non-profit organization where all team members contribute to the Companys mission of encouraging our audiences to have a meaningful relationship with Christ.Thereforepursuant to the Civil Rights Act of 1964 Section 702 (42 U.S.C. 2000e I(a)) EMF has the right to hire only candidates who agree with the Companys Statement of Faith. Also as a religious non-profit organization the Company is not governed by the CA Fair Employment and Housing Act.