Program Administrative Assistant, Electrical & Instrumentation
Program Administrative Assistant, Electrical & Instrumentation
Posted on :
19-09-2025
Employer Active
1 Vacancy
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Job Description
The MacPhail School of Energy is the only energy school in Canada and we are charting a new course with a focus on sustainable energy sources and practices. MacPhail School of Energy provides hands-on industry-guided training in labs that mimic job site environments giving students the skills needed to find a rewarding career in the energy sector.
Are you a highly organized administrative professional that takes initiative and thrives in a highly collaborative dynamic environment
Reporting to the Academic Chair Electrical and Instrumentation Engineering you are a key member of the schools administrative team and responsible for providing administrative support in a multifaceted high paced environment. If this sounds like an environment youd excel in we want to hear from you!
The Role
- Schedule meetings with students
- Student management prepare forms; drop/add; intent to withdraw or return
- Monitor and review student intake reports
- Identify students at risk with Academic Chair and Instructor
- Obtain approval for student record changes
- Monitor student admissions selection files international
- Review student intake report for registration purposes
- Create student files by exception
- Request and organize Student Field Trips
- Liaise with Academic Chairs
- Prepare semester block reports (Instructor Schedule Student Schedule Class Lists)
- Notify instructors when classes are cancelled
- Schedule rooms and students for exam week
- Schedule exam classroom and students outside exam week
- Assist with program success initiatives involving industry instructors and students
- Develop and maintain program/course tracking sheet
- Additional duties as required
Qualifications
- Minimum of two (2) years of administrative experience in a fast-paced customer focused environment is required
- Must possess a High School Diploma with a preference given to candidates withpost-secondary education in Administration Business or Marketing or similar related field
- Work experience in a post-secondary environment is preferred
Skills & Knowledge
- Possess superior interpersonal organizational and time management skills
- Excellent verbal and written skills
- Intermediate computer skills in using Banner (electronic information management database) and Microsoft Office Suite
- Ability to take meeting minutes or notes
- Knowledge of general office equipment and procedures
Job Classification: Administrative Assistant I
Salary Range: $49400 - $53081.60
Hours per Week: 40
Posting Closing Date: September 23 2025 at 4:00pm
About SAIT
SAIT is a global leader in applied education. Named one of Albertas Top Employers we offer the chance to work with a purpose preparing the next generation of industry leaders entrepreneurs advocates and explorers.
Building on our 100 year history were looking for innovative bold and collaborative employees who embrace change and deliver world-class customer experiences. Your future starts now at SAIT.
Equity diversity and inclusion (EDI) is essential to achieving SAITs vision to be a global leader in applied education. We encourage applications from women Indigenous people racialized people people with disabilities people from gender and sexually diverse communities and/or people with intersectional identities. Learn more about EDI at SAIT.
At SAIT we understand that experience comes in many forms. Were dedicated to adding diverse perspectives to SAIT - so if your experience is close to what were looking for please consider applying.
SAIT is committed to supporting persons with disabilities throughout the recruitment process. We will work with applicants to provide accommodations upon request to the Talent Advisor.
BEWARE FALSE POSTINGS AND RECRUITING OFFERS
SAIT has been made aware of individuals or organizations posing as SAIT using false postings to attract job seekers and collect personal information. Please be aware that SAIT will never request sensitive personal information beyond what is required for an application.
Career opportunities at SAIT will always be posted on the SAIT career site and we encourage applicants to only apply directly through there. When your application is completed you will receive an email confirmation if you did not receive one please check your junk mail or try applying through the SAIT career page again.
Employment Type
Full-Time
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