Associate Director of Physical Plant
Associate Director of Physical Plant
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1 Vacancy
Job Description
Apply now to join FAU on its race to excellence.
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Note: Current FAU employees must apply as an internal applicant by logging into their existing Workday employee account.
Position Summary:
Florida Atlantic University is seeking an Associate Director of Physical Plant - Boca Raton FL.
Responsibilities:
Operational and Systems Oversight
Manage day-to-day operations of building maintenance and general infrastructure managed grounds and custodial functions and services.
Administer maintenance custodial and groundskeeping contracts including vendor coordination performance monitoring issue resolution and compliance with scope of work and regulatory requirements.
Coordinate with other campus units and responsible authorities to ensure seamless execution of campus service delivery logistical support and space readiness.
Maintain accurate records and documentation of building systems maintenance history custodial schedules grounds service logs and related inspections in alignment with institutional and regulatory standards.
Serve as acting lead in the absence of the Senior Director when assigned.
Serve as Essential Personnel.
Design Construction and Capital Planning Support
Collaborate in the planning and review of capital construction renovation and space modification projects to ensure maintainability serviceability and standards compliance.
Participate in design and constructability reviews as appropriate providing facilities operations input during planning submittal reviews and commissioning.
Ensure maintenance and custodial teams are prepared to support operational readiness for new facilities upon occupancy.
Support the long-term planning by contributing to assessments and forecasting related to the maintenance repair and renewal of general facility infrastructure interior environments and managed grounds.
Compliance Standards and Technical Documentation and Reporting
Ensure compliance with State SUS and University maintenance regulations and standards.
Apply APPA standards to evaluate service quality allocate resources and manage performance expectations.
Develop maintain and revise of facilities maintenance policies technical procedures and operational standards.
Maintain and submit documentation for inspections permit requirements maintenance logs and compliance reporting.
Lead or support internal audits and external inspections of general infrastructure and maintenance grounds and services; prepare and submit documentation required for regulatory compliance.
Coordinate with responsible authorities such as EH&S to align facilities operations with university-wide regulatory and safety requirements.
Keep informed of evolving facilities regulations best practices maintenance protocols and industry best practices to support continuous improvement in service delivery compliance and operational standards.
Prepare and submit required reports and documentation in collaboration with the Senior Director.
Budget and Resource Management
Support the Facilities Budget Office in the development monitoring and adjustment of the operational budget expenditures and billing rates including preparing reports as required.
Provide input into workforce material and vendor resource planning to support data-informed budgeting and uninterrupted service delivery
Support the FM Business Office regarding chargeback processes for billable services.
Monitor service performance resource utilization and contract expenditures to identify operational efficiencies and opportunities for cost-effective delivery.
Data and Performance Management
Use the Computerized Maintenance Management System (CMMS) to review service request status manage corrective and preventive maintenance activities and monitor trends in custodial and building system work orders.
Develop and monitor performance metrics (e.g. KPIs work order response times cleaning quality scores) to support operational effectiveness reporting and continuous improvement to include 3rd-party service providers and in particular those that are operationally integrated.
Emergency Management and Resilience
Assist/Lead the physical plants response to facility-related and managed grounds emergencies including storm preparation and recovery to achieve rapid stabilization and resolution and effective stakeholder communication in coordination with the Senior Director E& and campus partners.
Support institutional emergency planning and risk mitigation by leading physical plant readiness coordinating post-event recovery of building interiors and grounds and contributing to continuity strategies for maintenance custodial and structural services.
Customer Service and Stakeholder Engagement
Serve as departmental liaison to university SUS and state-level facilities committees and working groups as appropriate.
Liaise with campus stakeholders regarding scheduled work and unplanned service interruptions that minimize disruption to campus operations.
Coordinate with contracted service providers internal FM divisions and external partners to ensure high-quality service delivery and compliance with service-level agreements.
Staff Supervision and Development
Supervise and support multi-trade and service teams.
Define expectations delegate responsibilities and foster accountability across all teams.
Promote ongoing training certification and knowledge-sharing to build workforce expertise and ensure compliance with safety and operational standards.
Perform other job-related duties as required.
FAU Benefits and Perks
If Benefits & Perks are important to you then FAU is the place to be! Working at FAU has its perks! In addition to helping drive change and having a positive impact by supporting our students staff and faculty FAU offers:
- Excellent benefit packages including Medical (PPO/HMO $50 per month single & $180 per month family) Dental Vision Life Insurance Flexible Spending plans Employee Assistance Program (EAP) and much more.
- State retirement options including tax-deferred annuities and Roth 403(b) plans.
- State employees Public Service Loan Forgiveness (PSLF) program.
- Sick Leave Pool Program.
- Paid time off (eligible employees) including vacation and sick leave 1 personal day 9 paid holidays and paid winter break (at Presidents discretion).
- Paid Community Engagement Volunteer Service Day
- Employee Educational Scholarship Program (EESP) for eligible Staff/Faculty - Tuition assistance after 6 months of full-time employment. For in-unit faculty the EESP program may be extended to spouses and dependent children (eligibility rules apply).
For details on FAUs amazing offers visit us at Living in Palm Beach County
The goal is to provide local employers and new employees in the area a comprehensive guide with places to live. View it here: Qualifications:
Masters degree from an accredited institution in an appropriate area of specialization and four years of appropriate experience required. ; or bachelors degree from an accredited institution in an appropriate area of specialization and six years of appropriate experience required.Preferred Qualifications/Skills:
Supervisory experience.
Salary:
$115000 per year.College or Department:
Facilities ManagementLocation:
Boca RatonWork Days and Hours:
Monday - Friday 8:00a.m.-5:00p.m. Some evenings and weekends may be required.Application Deadline:
Special Instructions to Applicant:
APPLICATION DOCUMENTS REQUIRED:Resume
Cover letter
OFFICIAL SEALED TRANSCRIPTS REQUIRED:
Final candidate will be required to have official sealed transcripts and original NACES evaluation if applicable sent from their educational institution to Human Resources prior to the start of employment.
PRE-EMPLOYMENT SCREENINGS REQUIRED:
Selected candidates must successfully complete and pass all employment screenings prior to the start of employment. Employment screenings may include a criminal background check (level I and level II) motor vehicle check credit check reference checks alcohol and drug screening check.
REQUEST FOR ACCOMMODATIONS:
Individuals with disabilities requiring accommodations may contact the Office of Civil Rights and Title IX at or send an email at To contact Human Resources please call . For communication assistance call 7-1-1.
Required Experience:
Director
Employment Type
Full-Time
