Secretary II

Requirements / QualificationsThe Vacancy: There is one full-time 12 month open position at the District Office. This recruitment will also be used to fill future vacancies and temporary/substitute positions in this classification for up to six Position: Serves as a secretary to a District administrator relieving the administrator of a variety of clerical and technical duties; may transcribe dictation from voice recording equipment including material of a confidential nature; types a variety of correspondence memoranda reports and other materials; may take and transcribe minutes from meetings of a variety of committees; arranges and schedules a variety of meetings and conferences; records and makes appointments maintains calendar and makes travel arrangements; establishes and maintains complex interrelated filing systems and records; serves as a liaison between administrator and other districts and officials; prepares and assembles agenda materials; reviews and checks documents records and related forms for accuracy completeness and conformance to applicable rules and regulations; reviews reports and maintains records of expenditures; assists in preparing budget estimates; composes correspondence independently or from general oral or written instructions; gives out information in person or by telephone where judgment knowledge and interpretation of policies and regulations are necessary; receives visitors sets up appointments screens visitors and telephone calls and refers to appropriate staff members; may provide general supervision and training for subordinate office clerical personnel; may make recommendations on improved office procedures; collects and compiles statistical and financial data and other information for inclusion into special and periodic reports; operates a variety of office equipment and appliances; orders and maintains inventory of office supplies and Qualifications: Four years of clerical and secretarial experience elements of correct English usage spelling vocabulary arithmetic basic computer skills modern office techniques and equipment including letter and report writing receptionist and telephone techniques modern filing systems and practices general school district organization policies rules programs and type at a speed of 45 net words per minute from a 5 minute typing test no older than a Procedure: The selection process will consist of a written exam and a qualifications appraisal interview each weighted 50%. Health Benefits: Covina-Valley Unified School District offers 3 different employer-paid HMO medical plans (Kaiser HMO BlueShield of California Access HMO and Trio HMO) to choose from as well as full dental vision and life insurance plans at no cost to all benefit-eligible employees. Extended coverage for your qualified dependents is also available at a low price. Employees who work 31 hours/weekly also have the option to choose a low-cost PPO following must be submitted with the application:Drivers License CopyLetter of IntroductionLetter(s) of Recommendation (Three no older than a year signed and dated.)ResumeTyping Certificate (45 Net WPM from a 5 minute typing test no older than a year.)Comments and Other InformationApplicants must submit with the application; a resume a letter of introduction three letters of recommendation no older than a year signed and dated (current permanent district employees do not have to submit three letters of recommendation) a copy of a valid Drivers License and proof of passing a typing test at a rate of a minimum of 45 net words per minute from a 5 minute test with the certificate stating net words per minute and taken within one year.