Project Coordinator
Project Coordinator
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Job Description
Project Coordinator
Job Summary:
Support project managers in coordinating and tracking multiple complex engineering projects from entitlements through construction ensuring timely communication and documentation.
Key Responsibilities:
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Prepare process and document plan revisions from inception to approval according to agency requirements and procedures.
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Coordinate new improvement plan and final map submittals and update project schedules.
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Route plans and maps for utility signatures and attend final map submittal appointments as assigned.
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Record and file documents including final maps and land use application materials ensuring compliance with agency requirements.
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Communicate with agencies municipalities and utilities to follow up on submittal receipts approvals and status updates.
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Upload download and maintain project documents in organized digital and physical filing systems.
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Prepare and distribute project correspondence including receipts letters and schedules to clients and team members.
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Act as a liaison between internal project teams external agencies and clients for timely coordination and communication.
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Assist with administrative responsibilities pickups/deliveries and external meetings as necessary.
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Maintain and monitor permitting needs and project milestones for multiple multi-million-dollar projects.
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Utilize Microsoft Office Suite (Excel Word Outlook) at an advanced level; Microsoft Project experience is a plus.
Qualifications & Skills:
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5 years of experience in project coordination management or administration within engineering construction or related fields.
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Civil engineering industry experience strongly preferred with proven success managing projects from entitlements through construction.
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Associates or Bachelors degree in Business Management Construction Management or a related field.
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Strong organizational skills; ability to manage multiple responsibilities prioritize effectively and adapt to shifting workloads.
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Excellent verbal and written communication skills including professional business correspondence and telephone etiquette.
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Demonstrated ability to analyze organize and oversee documentation processes while maintaining accuracy and attention to detail under pressure.
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Proactive forward-thinking and able to anticipate needs respond to urgent situations and build strong professional relationships.
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Flexible resourceful and able to shift seamlessly between tasks.
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Dependable punctual and professional in all interactions.
Employment Type
Full Time
