Student Employment Coordinator

ACU is affiliated with the fellowship of the Church of Christ. All applicants must be professing Christians and willing to support the Christian mission and purpose of Abilene Christian University while employed by the university.

Job Summary

This full-time position is divided equally between two complementary functions:

1. Job Location and Development (JLD) Coordinator (0.5 FTE) federally funded under the Federal Work-Study Program responsible for identifying and developing off-campus employment opportunities for students.
2. On-Campus Student Employment Coordinator (0.5 FTE) institutionally funded responsible for managing student employment processes for university departments.

Basic Responsibilities

• Build and maintain partnerships to create off-campus jobs for students.

• Manage student employment processes for university departments

• Collaborate closely with Student Financial Services regarding all ACU-hired students who are eligible for federal work-study.

Build and maintain partnerships to create off-campus jobs for students.

• Identify develop and maintain relationships with non-profit private-sector and community organizations to create off-campus job opportunities for students.

• Maintain off-campus employer contracts and job descriptions

• Verify time records submitted with organizations by off-campus student employees

• Coordinate with off-campus employers to establish reimbursement timelines.

• Ensure all off-campus job opportunities are non-federally funded and appropriate for student skill levels and academic schedules.

• Perform annual off-site visits for compliance.

• Promote JLD opportunities via 12twenty (or other platforms) career fairs campus events and online resources.

• Prepare and submit JLD-related reports for federal compliance including annual performance and outcome summaries.

• Collaborate with the Career Services team on workshops job search assistance and student outreach.

• Maintain clear time and effort reporting for federally funded work.

Manage student employment processes for university departments

• Serve as a liaison to university departments hiring student employees

• Post and manage on-campus job listings ensuring compliance with hiring guidelines and institutional policy.

• Maintain employer records job listings and placement data in compliance with Federal Work-Study (FWS) regulations.

• Support supervisors with onboarding timekeeping and evaluation processes.

• Conduct training for student supervisors on best practices and compliance.

• Assist students in navigating application hiring and payroll processes.

• Maintain documentation and accurate records for audits and internal reporting.

• Experience with JLD Program administration preferred.

• Familiarity with platforms like Handshake 12twenty Banner/Workday and payroll/time entry systems.

• Understanding of student development theory or workforce development strategies.

Professional

• Bachelors degree in business higher education human resources or related field.

• 2 years of experience in student employment career services employer relations or a related field preferred.

• Familiarity with Federal Work-Study regulations and student employment compliance preferred.

Personal

• Strong interpersonal organizational and communication skills.

• Ability to manage multiple projects maintain confidential information and meet deadlines.

• Frequent use of a computer phone and other standard office equipment.

• Ability to navigate around campus or to off-site locations

ACU does not unlawfully discriminate on the basis of race color age sex disability genetic information national or ethnic origin in employment opportunities in keeping with applicable state and federal law.

ACU is committed to maintaining a safe and secure campus environment and protecting the universitys financial and physical assets. Therefore Abilene Christian University conducts background checks on all candidates for employment in security sensitive positions.