Senior Administrative Coordinator

Date Posted:

Country:

United States of America

Location:

RI201: 127 John Clarke Road Middletwn 127 John Clarke Road Suite 3 Middletown RI 02842 USA

Position Role Type:

Onsite

U.S. Citizen U.S. Person or Immigration Status Requirements:

U.S. citizenship is required as only U.S. citizens are authorized to access information under this program/contract.

Security Clearance:

None/Not Required

RTX Corporation is an Aerospace and Defense company that provides advanced systems and services for commercial military and government customers worldwide. It comprises three industry-leading businesses Collins Aerospace Systems Pratt & Whitney and Raytheon. Its 185000 employees enable the company to operate at the edge of known science as they imagine and deliver solutions that push the boundaries in quantum physics electric propulsion directed energy hypersonics avionics and cybersecurity.

What You Will Do

Responsibilities include but are not limited to:

• Provide administrative support to approximately 60 employees primarily located or assigned to RTX BBN Technologies Middletown RI office.
• Answer main phone line direct calls and take calls from a multipoint phone system.
• Serve as backup for administrative support to another location when required. Collaborate and support all other administrative teams within the RTX BBN organization when necessary.
• Register and greet visitors in accordance with company requirements in approved Visitor Management System
• Receive packages enter goods receipts when required and coordinate pickups.
• Maintain security protocols for the front desk area.
• Provide all reception duties including maintaining the front lobby area and surroundings.
• Maintain tidy kitchens and supply areas.
• Ordering office kitchen maintenance supplies as needed and maintaining inventory log.
• Escort visitors when necessary.
• Maintain team calendars for events vacation and travel. Become subject matter expert for travel related business team policies and procedures as it relates to the performance of this position.
• Coordinate and collaborate on internal meetings and functions including arranging visitors and ordering and/or setting up catered food.
• Create and process trip/expense reports and vendor check reimbursements in accordance with policy.
• Maintain log of ongoing and outstanding travel claims ensuring they are acted upon within policy timelines.
• Arrange/assist with travel reservations as necessary and within corporate policy.
• Arrange schedule and track interviews for potential new hires.
• Handle new employee onboarding requirements as needed.
• Coordinate assist and potentially generate Export paperwork requirements as necessary up to and including any requirements for Business Courtesies or the Raytheon Global Export Management System(RGEMS).
• Assist in maintaining company document repositories. Assist Facility Manager and/or Supervisor as needed for all on site requests including vendor communications and coordination of maintenance requirements.
• Provide support guidance and/or drive for evolving business changes process improvements and the like. Serve as Government Property Coordinator for company site and backup for others as needed. This includes all system entries bar-codes and locations statuses. Perform internal annual Government Property inventories perform customer driven audits and provide regular reporting of inventory to Program teams. Also includes any dispositioning requirements on closed contracts and monthly reporting for all active contracts.
• Maintain conference room calendars printers fax machines and copy machines.
• Support Environmental Health and Safety (EHS) initiatives and quarterly audits within designated areas.
• Coordinate and participate with other areas of the business as needed and required to foster a unified environment. Candidates should expect that they may be required to travel to a BBN RTX teammate or customer site for meetings or other business-related activities.

What You Will Learn:

• Opportunity to leverage and further develop your customer service problem-solving and organizational skills.
• Develop leadership qualities that entails facilitation collaboration and influential communication.
• Opportunities to develop new skills and progress in your career. Qualifications you must have
• Proficiency in Microsoft Office 365 applications.
• Position requires US citizenship with ability and willingness to obtain a US Government Security Clearance within the first year of employment.
• Physical requirements include ability to lift carry or move 27lbs on own.
• Ability to push pull lift for office/conference set ups.

Qualifications We Prefer:

• Typically requires an AA/AS degree (or other 2-year post high school training) with a minimum of 6 years of relevant experience.
• Proven administrative ability.
• Ability to visually recognize safety issues and report for correction. Excellent organizational skills.
• A focus on customer service
• Great attention to detail.
• Ability to expeditiously address competing priorities.
• Excellent written communication skills.
• Teamwork collaboration and initiative are essential in this role.
• Excellent interpersonal skills.
• Exuberant forward-looking personality and an ability to think outside the box.

What We Offer Benefits (focus on unique benefits vs. standard).

Whether youre just starting out on your career journey or are an experienced professional we offer a robust total rewards package with compensation; healthcare wellness retirement and work/life benefits; career development and recognition programs. Some of the benefits we offer include parental (including paternal) leave flexible work schedules achievement awards educational assistance and child/adult backup care.

This position is 100% Onsite at our Middletown RI office

To help you achieve your goals BBN will provide:

• A strong leadership team well-versed in government R&D.
• A collaborative and collegial environment to push state-of-the-art research.
• Business development programmatic contracting finance and HR support

The salary range for this role is 50000 USD - 100000 USD. The salary range provided is a good faith estimate representative of all experience levels. RTX considers several factors when extending an offer including but not limited to the role function and associated responsibilities a candidates work experience location education/training and key skills.

Hired applicants may be eligible for benefits including but not limited to medical dental vision life insurance short-term disability long-term disability 401(k) match flexible spending accounts flexible work schedules employee assistance program Employee Scholar Program parental leave paid time off and holidays. Specific benefits are dependent upon the specific business unit as well as whether or not the position is covered by a collective-bargaining agreement.

Hired applicants may be eligible for annual short-term and/or long-term incentive compensation programs depending on the level of the position and whether or not it is covered by a collective-bargaining agreement. Payments under these annual programs are not guaranteed and are dependent upon a variety of factors including but not limited to individual performance business unit performance and/or the companys performance.

This role is a U.S.-based role. If the successful candidate resides in a U.S. territory the appropriate pay structure and benefits will apply.

RTX anticipates the application window closing approximately 40 days from the date the notice was posted. However factors such as candidate flow and business necessity may require RTX to shorten or extend the application window.

RTX is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race color religion sex sexual orientation gender identity national origin age disability or veteran status or any other applicable state or federal protected class. RTX provides affirmative action in employment for qualified Individuals with a Disability and Protected Veterans in compliance with Section 503 of the Rehabilitation Act and the Vietnam Era Veterans Readjustment Assistance Act.

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