Administrative Support Officer

Birkirkara - Malta

Monthly Salary: Not Disclosed

Posted on: 18-09-2025

Vacancies: 1 Vacancy

Job Summary

Industry: Food & Beverage

Location: Malta

Basis: Full time

Remuneration: Salary

Main Duties:

Manage and coordinate schedules calendars and appointments
Manage all management correspondence
Order and manage office supplies ensuring the smooth running of the office
Schedule and prepare meetings including agendas minutes and follow-ups
Organize travel arrangements accommodation and itineraries
Help plan and run brand events and conferences when required
Maintain confidential records and contact lists
Prepare reports spreadsheets and documentation as needed
Process purchase requests and assist with ad hoc projects
Provide seasonal administrative support particularly during the Christmas period
Welcome and assist visitors ensuring a professional and positive environment

What skills do you need

Minimum of O Level education or equivalent
Previous experience in an administrative or support role will be considered an asset
Basic IT skills with proficiency in Microsoft Office applications (Word Excel Outlook PowerPoint)
Strong organizational and time-management skills
Good written and verbal communication skills in English
Ability to handle sensitive information with discretion and confidentiality
Flexible reliable and able to work independently as well as part of a team

Eligibility to work in the EU is a must

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Industry: Food & Beverage Location: Malta Basis: Full time Remuneration: Salary Main Duties: Manage and coordinate schedules calendars and appointmentsManage all management correspondenceOrder and manage office supplies ensuring the smooth running of the officeSchedule and prepare meetings including...