Music Organizations Coordinator

Position Title: Coordinator of Music Organizations.
Department: Music Organizations
Classification: Non-Exempt.
FTE: 1.0.
Work Schedule: Hours to be worked during campus office hours Monday Friday 8:00 a.m. 5:00 p.m. plus evenings and weekends as required for concert management; local travel up to 5% of work schedule; overnight trips average 1-2 trips per year.
Work Location: On Campus.
Hourly Rate:$21 - $23.

Essential Job Duties:

• Concert production 60% of time.
  • Manage and provide concert duty for concerts on campus and others as needed for Music Organizations supported ensembles.
  • Create and manage concert work orders and their distribution. Ensure all concert arrangements are made in a timely manner working with conductors ensemble student managers and Facilities.
  • Manage and secure performance spaces pianos and all special equipment needs.
  • Train supervise manage and arrange on-campus concert ushers.
  • Assist in creating concert programs for on-campus concerts.
  • Support enhanced events for Resident ensembles and special events including but not limited to ensemble reunions special concerts and events ensemble-related requests from other departments Christmas Festival and St. Olaf Records.
  • Manage music performance and concert calendar. Proof calendar entries and make reservations in R25 for set-up rehearsal performance and teardown for on-campus events for the ensembles supported by the Office of Music Organizations.
• Touring support - 20% of time.
  • Assist with touring and off-campus needs as requested. Working with both Director and Associate Director of Music Organizations this includes but is not limited to arranging group meals for tours pack-outs gathering and managing hotel information gathering student information for flight lists hotel lists dietary restrictions etc.
  • Travel with and assist on tour(s) as requested and needed according to other Music Orgs tour staffing to support the areas of production marketing and general needs on tour.
• Administration - 15% of time.
  • Manage and maintain Music Organization storage spaces materials and equipment as needed.
  • Coordinate distribution and collection of robes and robe fittings for choirs with choir officers and managers. Coordinate robe cleaning and inventory. Supervise student managers in Resident Choral Ensembles in this work.
  • Answer ticketing hotline to facilitate sales and return calls from voicemail for Christmas Festival and all tours.
  • Proofread marketing materials emails and programs.
  • Assist with budget management in related areas of focus.
  • Train and supervise student workers as requested.
  • Provide general administrative support for the office and primary administrative support for the Director of Music Organizations including calendar management and credit card reconciliation.
  • Collect and process payments invoices and receipts for the office.
  • Duties as apparent or assigned.
• Supervisory responsibilities 5% of time.
  • Hire train arrange supervise and manage on-campus concert ushers.
  • Supervise student workers as requested.

Supervision Received and Exercised:

• Reports to the Director of Music Organizations.
• This position supervises student workers.

Required Qualifications:

• Education: College degree in music-related field or performing arts
• Experience: 1-3 years experience working in concert production administration; knowledge of music (instrumental and choral).
• Other: Must maintain a valid drivers license and meet St. Olaf College driver authorization criteria with a satisfactory driving record.

Preferred Qualifications:

• Experience: Music Ensemble and touring experience. Related work as project manager. Experience working in a college or university setting.

Desired Knowledge Skills and Abilities:

• Ability to be flexible innovative proactive positive and composed under pressure.
• Skill in working with an extremely high level of detail and visualizing the big picture.
• Ability to problem-solve learn quickly and think critically.
• Skill in using computer applications including word processing Excel database and spreadsheet software.
• Ability to manage and lead students student workers and volunteers.
• Ability to be self-directed and prioritize with limited supervision.
• Ability to be self-motivated on long term projects.
• Ability to communicate effectively in both oral and written form.
• Ability to always greet patrons and clients in a polite courteous and helpful manner.
• Ability and willingness to support respect and commit to embracing diverse backgrounds values and points of view to build a strong and inclusive community including faculty staff students and constituents.

Prerequisites:

• Employment in this position is conditioned upon successful completion of a background check which may include: criminal background checks reference checks verification of work history verification of any required academic credentials licenses and/or certifications a motor vehicle check verification of DOT certification a credit check employment eligibility verification and/or a pre-employment physical. Whether a background check is deemed successfully completed will be at the sole discretion of St. Olaf College. Please note St. Olaf College reserves the right to conduct periodic background checks at its sole discretion.

Disclaimer:

• This position may require you to report early stay late or work different shifts depending on staffing levels. It may also require you to perform all essential job functions whenever needed and during campus emergencies when necessary.
• This job description is for general information purposes. It is not intended to list all duties and responsibilities of the position. This job description is subject to change at any time by St. Olaf College with or without prior notice.
• Review of applications begins immediately and continues until the hire is complete. We accept only online applications.