Program Administrative Assistant, Addiction Services - HIV/Gay Men's Health

Come work as a Program Administrative Assistant with Vancouver Coastal Health (VCH)!

Vancouver Coastal Health is looking for a Program Administrative Assistant to join the STOP HIV/AIDS team at Three Bridges Community Health Centre in Vancouver BC. Apply today to join our team!

As a Program Administrative Assistant you will:

• Provide administrative services and program support for Addictions and/or HIV / AIDS Services.
• Act as a receptionist schedule and confirm client appointments create and maintain client records receive and distribute client laboratory reports and organize and process methadone applications.
• Perform word processing and transcription duties such as:
• arranging attending and taking minutes of meetings
• maintaining and compiling statistics
• assisting with research and other special projects
• setting up and maintaining electronic and paper filing systems
• and receiving incoming/outgoing material.
• Maintain inventory of program supplies arrange for maintenance and repairs to the office and office equipment operate office equipment orient new and relief team members to the administrative policies and procedures and engage in on-going team planning and quality improvement activities.

Education & Experience

• Grade 12 supplemented with an approved Medical Office Assistant/Secretarial program and three (3) years recent related experience or an equivalent combination of education training and experience.

Knowledge & Abilities

• Knowledge of office practices and procedures.
• Knowledge of and proficiency in relevant software including word processing spreadsheet graphic and database software application.
• Ability to work with marginalized people struggling with severe illnesses and chemical dependency.
• Ability to communicate effectively both verbally and in writing.
• Ability to work independently and in cooperation with others.
• Ability to plan organize and prioritize work.
• Ability to analyze problem solve and take initiative.
• Ability to work with frequent interruptions and adapt to changes.
• Ability to perform relevant calculations.
• Ability to compile information.
• Ability to operate related equipment.
• Business writing skills.
• Physical ability to perform the duties of the position.

The hours of work including days off and work area may be subject to change consistent with operational requirements and the provision of the Collective Agreement and applicable statutes. Successful applicants may be required to complete a Criminal Records Review Check.

As per Ministry of Health policy all health care workers working in publicly-funded health care facilities are required to report their past receipt of certain vaccines or history of certain infections. Collecting these records will allow for offering of any missing vaccines and for appropriate actions to be taken in the event of any future exposure to a communicable disease or during outbreaks. For all new hires and appointments to Vancouver Coastal Health you will be asked to provide this information as part of the onboarding process.

WHY JOIN VANCOUVER COASTAL HEALTH

VCH is a world class innovator in medical care research and teaching delivering service to more than one million BC residents. At VCH we embrace thinking boldly taking smart risks and going first when we believe it will lead to the best possible outcomes for patients and their families. We invite you to join us in creating healthy lives in healthy communities by showcasing our passion for care connection to the communities we serve and our culture of teamwork that makes VCH a great place to work.

• Comprehensive health benefits package including MSP extended health and dental and municipal pension plan
• Grow your career with employer-paid training and leadership development opportunities
• Wellness supports including counselling critical incident and innovative wellness services are available to employees and their immediate families
• Award-winning recognition programs to honour staff medical staff and volunteers
• Access to exclusive discount offers and deals for VCH staff

At Vancouver Coastal Health our vision of healthy lives in healthy communities inspires us and our values and pillars guide us. We support equitable practices diverse teams and inclusive environments which are vital to creating welcoming spaces where everyone can bring their whole selves to work and feel supported. We encourage applications from equity-deserving communities including Indigenous Peoples and members of racialized groups people with disabilities and people of all gender identities and expressions and sexual orientation.

Vancouver Coastal Health is proud to be recognized as one of BCs Top Employers Canadas Best Diversity Employers and Canadas Top Employers for Young People in 2025.

Only short-listed applicants will be contacted for this posting.


***Employees of VCH must apply online via the Internal Career Portal on CareerHub you are currently viewing the External Career Portal. Refer to the site for instructions on how to view internal job postings and how to apply as an employee. Current VCH employees who apply to this posting using this external site will be considered as an external candidate. Seniority will not apply.***

Thank you for your interest in Vancouver Coastal Health.