Finance Clerk
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Job Location:
Yearly Salary:
Posted on:
17-09-2025
Vacancies:
1 Vacancy
Job Summary
General Purpose
Performs routine and complex work in supervising the accounts payable and payroll functions of the City.
Examples of Duties
Accounts Payable:
- Monitors the email for incoming invoices.
- Prepares invoices for processing and sends to purchasing departments for approval and coding. Preparation includes checking invoices against Purchase Orders issued and Contracts issued.
- Enters approved and coded invoices into the accounting software.
- Prepares Accounts Payable report for Council review and approval for each Council meeting.
- Prepares an Additional AP Report if necessary for each Council meeting.
- Performs the Accounts Payable check run from invoices selected for payment by the Finance Manager.
- Attaches invoices to check copies and mails checks.
- Obtains the Mayor and City Clerks signatures in the Check Log for each check run. (Accounts Payable and Payroll)
- Monitors the email for incoming timecards status slips and employee changes.
- Maintains employee master files.
- Compiles payroll data such as hours worked taxes insurance and union dues to be withheld and employee identification number from time sheets and other records.
- Reviews wages computed and ensure accuracy of payroll.
- Performs record changes affecting net wages such as exemptions insurance coverage and various payroll deductions for each employee to update master payroll records.
- Oversees records of leave pay and nontaxable wages.
- Prepares and issues paychecks.
- Prepares and files quarterly payroll reports and annual payroll reports.
- Prepares and issues W-2s.
- Prepares and issues 1099s.
- Electronically files W-2s and 1099s with the various agencies.
- Reconciles general ledger to various payroll reports.
- Answers payroll related questions from employees.
- Attends webinars and stays current on payroll and tax rules and regulations.
- Prepares periodic financial statistical or operational reports as assigned.
- Maintains and monitors garnishment status and ensures the proper deductions are withheld to satisfy the garnishment.
Required Qualifications
Education andExperience:
High School Diploma or GED
Desired Knowledge Skills and Abilities:
(A) 1 2 years of finance experience in an office environment.
(B) Working knowledge of double entry accounting theory accounting principles and practices auditing theory and practices; internal control procedures and bookkeeping and accounting procedures and systems including computer applications; knowledge of payroll functions.
(C) Skill in the operation of the listed tools and equipment.
(D) Ability to maintain effective accounting procedures ability to carry out assigned projects to their completion; ability to communicate effectively verbally and in writing; ability to establish and maintain effective working relationships with employees and the public.
Key Skills
- Customer Service
- Communication skills
- Basic Math
- Cashiering
- Computer Skills
- Math
- Retail Sales
- 10 Key Calculator
- Copywriting
- Cash Handling
- Planograms
- Stocking
