Administrative Specialist II - BU

• Supportingthe creation and maintenance of outreach materials for ECEAP Parent Policy Council and child recruitment.

• Answeringphone and email inquiries about ECEAP enrollment and supporting families in accessing providers and enrollment opportunities.

• Organizingandmaintainingemail lists for differentcontractorand partner groups.

• Creatingeditingandmaintainingroutine correspondence spreadsheets presentations documents surveys templates forms and agreements.

• Schedulingvenues and interpretersmanaginglogistics andorderingand coordinating food and beverages as needed for in-personmeetings.

• Providingcalendar and technical support and takingnotes at all partner meetings andfollowingupon action items.

• Participatingin Department Division Unit andAdministrativestaff meetings.

• Processinginvoices and helping trackexpenditures.

• Maintainingelectronic files and helping with routine data entry and manual filing systems.

• Supportingoperations staff in scheduling professional development registrations/travel for training.

Your top 3 in this role will be:

• ECEAP Parent Policy Council recruitment support meeting coordination professionaldevelopmentand minutekeeping.

• Supportingthe Early Learning Operations Unit with administrative tasks like invoicing reimbursements and electronic file maintenance.

• Maintaining audiometer inventory/equipment for child hearing screenings.

You will be responsible for the following annual tasks:

• ECEAP recruitment mailer distribution.

• Audiometercalibrationand replacement.

You will be most successful with a combination of the following experience skills and abilities:

• Advanced experience with Microsoft Suitedesired especially OutlookSharepoint Teams FormsExceland Planner.

• Experience with event planning and meeting coordination.

• Some professional knowledge of early learning or childcare especially experience with ECEAP.

• Familiarity with financial controls and processes like invoicing transaction coding light budget development.

Skills:

• Fiercely detail-oriented and organized in your work.

• Providing excellent andculturally-responsivecustomer service experience.

• Proactive problem-solving with an interest in continuous quality improvement.

Abilities:

• Working in a team-centricwork environment enjoying working with teammates as well as producing strong independent work.

• A curiosityfor learning new technology and harnessing its power to better servefamiliesand partners.

  
  

This civil-service position is eligible for overtime and is classified as an Administrative Specialist II-BU. The full pay range for this step-progression position is $35.61 to $39.87 per hour. New employees begin at Step 1 of the pay progression which is $35.61 hourly. Current City employees starting rate of pay will be based on Personnel Rules regarding promotions.

This position offersthe flexibilityof a hybrid work schedule. Employees are expected to be in-office3 days per week. Individual schedules will be based onagreementbetween the employee and their supervisor and are subject to change.

Interviews for this position are tentatively scheduled for the week of October 6 2025. All interviews will take place virtually using Microsoft Teams.

We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process to perform essential job functions and to receive other benefits and privileges of employment. Please contact Sandra Wong at to request accommodation.

Language Premium Pay: Individualsselected to fill this position may be eligible to receive Language Premium Pay (SMC 4.20.360) which provides a $200.00 monthly stipend to qualified bilingual employees who are properly evaluated and assigned to provide direct communication in-language interpretation or translation services to the public on behalf of the City of Seattle.

Background Report: Job offers are contingent on the verification of credentials and other information required by the employment process including the completion of a background check. The background check will involve a criminal history check which includes conviction and arrest records in compliance with theSeattles Fair Chance Employment OrdinanceSMC 14.17and theCity of Seattle Personnel Rule 10.3(Download PDF reader). A driving history review may be conducted in compliance withSMC 4.79.020. Applicants will beprovidedan opportunity to explain or correct background information.

Benefits:The City of Seattle offers a comprehensive benefits package including vacationholiday and sick leave as well as medical dental vision life and long-term disability insurance for employees and their dependents. More information about employee benefits is available on the Citys website at: Process:

Please submit your application athttps:// no later than 4:00 pm Pacific Time on Tuesday September 23 2025. Please submit the following with your online application:

• A cover letter in which you clearly describe how your knowledge experience skills and abilities prepare you for the job responsibilities and qualifications outlined in the job announcement
• A current resume of your educational and professional work experience.