Marketing Event Administration Specialist
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Job Location:
Monthly Salary:
Posted on:
30+ days ago
Vacancies:
1 Vacancy
Job Summary
What youll do:
To provide administrative and operational support in the planning coordination and execution of marketing events across multiple brands ensuring smooth logistics accurate documentation and efficient communication between internal teams vendors and stakeholders.
1. Event Planning & Coordination
- Assist the Event Manager in planning and organizing marketing events exhibitions sponsorships and promotional activities.
- Maintain event timelines calendars and checklists to ensure deadlines are met.
- Coordinate with internal departments to align event objectives with marketing goals.
2. Administrative & Financial Support
- Prepare and manage budgets purchase orders and vendor contracts.
- Maintain accurate records of expenses invoices and financial documentation.
- Support audits and ensure compliance with internal financial policies.
3. Vendor & Stakeholder Management
- Liaise with vendors venues and external partners to fulfil event requirements.
- Manage procurement of event materials promotional items and equipment.
- Ensure service providers meet agreed standards and timelines.
4. Event Logistics & Operations
- Handle venue booking catering equipment rental and travel arrangements.
- Support on-site event operations including registration set-up and troubleshooting.
- Monitor event inventory and promotional material supplies.
5. Reporting & Evaluation
- Prepare event documentation including attendee lists agendas and reports.
- Collect post-event feedback and assist in evaluating event effectiveness.
- Recommend improvements for future events based on data and insights.
SKILLS AND EXPERIENCE REQUIRED:
Experience working with vendors budgets and logistics preferred.
Strong interpersonal skills to work effectively with internal and external stakeholders.
Detail-oriented with strong problem-solving skills.
QUALIFICATIONS:
Bachelors degree in Marketing Communications Business Administration or related field.
13 years of experience in event coordination marketing support or administrative roles.
Technical Skills: Familiarity with event management software/tools is an advantage.
- Role Requirements and Eligibility Criteria: All candidates must meet the requirements stated in the job description covering the following components: Educational Background Professional Experience Technical and Functional Skills and Core Competencies.
- Please note that the recruitment process and selection of candidates will be conducted at the sole discretion of the company. Only shortlisted applicants will be contacted for further steps in the process.
Required Experience:
Unclear Seniority
Key Skills
- Digital Marketing
- Marketing
- Google Analytics
- Pardot
- HTML5
- MailChimp
- Marketing Automation
- Salesforce Marketing Cloud
- HubSpot
- Responsys
- Email Marketing
- Social Media Management
About Company
Inchcape is a global provider of port agency, marine services and digital solutions that takes care of all your needs worldwide through our people, global network and technologies, so you can concentrate on your core business to stay ahead of competition
