Tax, Trusts & Estates Administrative Assistant
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Job Location:
Hackensack, NJ - USA
Monthly Salary:
Not Disclosed
Posted on:
16-09-2025
Vacancies:
1 Vacancy
Job Summary
Our client a regional law firm is seeking a Tax Trusts & Estates Administrative Assistant for its New Jersey office. This role provides critical administrative support to attorneys and clients ensuring accuracy organization and timely delivery of materials.
Key Responsibilities:
- Assist in preparing Trusts and Estates binders including compiling letters emails and relevant documents.
- Assemble final binder sets for mailing prepare tables of contents attach FedEx labels and ensure formatting accuracy.
- Print and sticker documents for outgoing mailings; prepare FedEx shipments.
- Support attorneys by printing organizing and preparing materials for client meetings.
- Submit check requests as needed.
- Accurately save and organize documents within the firms document management system (e.g. MyCase/MyManage or similar).
- Assist with opening new files including preparing administrative documents and running conflict checks.
- Provide coverage for the Client Services Representative in handling original documents and vault management.
Qualifications:
- Strong organizational skills and attention to detail.
- Proficiency with Microsoft Office Suite and document management systems.
- Ability to manage multiple tasks meet deadlines and support a fast-paced practice group.
- Prior law firm experience with a focus on tax trust & estates is required
This is an excellent opportunity for an organized and detail-oriented professional to contribute to a busy Tax Trusts & Estates practice in a collaborative environment.
This position is fully onsite non-exempt (eligible for OT) and full benefits
Candidates must have reliable transportation - this is not commutable by public transportation
Key Skills
- Generator
- Accomodation
- Football
- Advertising
- Architectural Design
