Clerk III (Health Information & Medical Records Office) [Queen Mary Hospital]

Hong Kong - Hong Kong

Monthly Salary: Not Disclosed

Posted on: 30+ days ago

Vacancies: 1 Vacancy

Job Summary

Remarks:
1. Please refer to Notes to Applicants.

2. Serving staff who have completed F.5 / S.5 or equivalent and have 2 years clerical experience within HA may also be considered.

3. The selected candidate may be required to perform 24-hours shift duty and to perform duties during typhoons rainstorms and other emergencies.

Please submit your application on-line on or before18 September 2025. For enquiries please telephone.

Application Deadline : 18 September 2025
Date of Issue : 5 September 2025

Position:	Clerk III (Health Information & Medical RecordsOffice)
Rank:	Clerk III
Cluster / Hospital / Department::	Hong Kong West Cluster Queen Mary Hospital Health Information & Medical Records Office
Salary:	HK$17286 HK$26908 (HGPS point 2 - 9) per month including Monthly Allowance Up to 15% of total basic salary (after deducting the contribution of Mandatory Provident Fund by Hospital Authority) as end-of-contract gratuity may be offered to contract staff upon completion of the contract subject to satisfactory performance.

Key Responsibilities:
To assist in day-to-day operational and supervisory function at Hospital level in the following areas:
1.	Provide patient services including patient registration enquiries and counter services.
2.	Handle the request for release of patient information including medical report data access requests and etc.
3.	Handle health information and medical records including record retrieval return filing record keeping and other logistic support or tasks related to record service.
4.	Perform death documentation service.
5.	Provide administrative support to the Department including compilation of statistics and management reports and taking meeting notes etc.
6.	Coordinate and assist in hospital special projects.
7.	Perform any other duties as assigned by supervisors.

Entry Requirements:
1.	(a)Passes in 5 subjects in the Hong Kong Certificate of Education Examination including English Language (Syllabus B) Chinese Language and Mathematics or equivalent; OR
	(b) 5 subjects in the Hong Kong Diploma of Secondary Education attaining the level specified below:
		Level 2 in English Language Chinese Language and Mathematics; and Level 2 in New Senior Secondary subjects / Attained in Applied Learning subjects / Grade E in Other Language subjects; or equivalent;
2.	Ability to perform typing word processing and / or Chinese word processing.

Preferable Attributes / Exposure:
1.	Experience in providing administrative support in hospital preferred.
2.	Knowledge of common office automation PC applications and HA IT systems including but not limited to Medical Records Tracing System (MRTS) Out-patient Appointment System (OPAS) and Inpatient Administrative System (IPAS).
3.	Knowledge of other dialects (e.g. Mandarin) in the light of individual job requirement.
4.	Good communication interpersonal and organization skills.
5.	Relevant experience.

Remarks:1. Please refer to Notes to Applicants.2. Serving staff who have completed F.5 / S.5 or equivalent and have 2 years clerical experience within HA may also be considered.3. The selected candidate may be required to perform 24-hours shift duty and to perform duties during typhoons rainstorms a...

Remarks:
1. Please refer to Notes to Applicants.

2. Serving staff who have completed F.5 / S.5 or equivalent and have 2 years clerical experience within HA may also be considered.

3. The selected candidate may be required to perform 24-hours shift duty and to perform duties during typhoons rainstorms and other emergencies.

Please submit your application on-line on or before18 September 2025. For enquiries please telephone.

Application Deadline : 18 September 2025
Date of Issue : 5 September 2025

Position:	Clerk III (Health Information & Medical RecordsOffice)
Rank:	Clerk III
Cluster / Hospital / Department::	Hong Kong West Cluster Queen Mary Hospital Health Information & Medical Records Office
Salary:	HK$17286 HK$26908 (HGPS point 2 - 9) per month including Monthly Allowance Up to 15% of total basic salary (after deducting the contribution of Mandatory Provident Fund by Hospital Authority) as end-of-contract gratuity may be offered to contract staff upon completion of the contract subject to satisfactory performance.

Key Responsibilities:
To assist in day-to-day operational and supervisory function at Hospital level in the following areas:
1.	Provide patient services including patient registration enquiries and counter services.
2.	Handle the request for release of patient information including medical report data access requests and etc.
3.	Handle health information and medical records including record retrieval return filing record keeping and other logistic support or tasks related to record service.
4.	Perform death documentation service.
5.	Provide administrative support to the Department including compilation of statistics and management reports and taking meeting notes etc.
6.	Coordinate and assist in hospital special projects.
7.	Perform any other duties as assigned by supervisors.

Entry Requirements:
1.	(a)Passes in 5 subjects in the Hong Kong Certificate of Education Examination including English Language (Syllabus B) Chinese Language and Mathematics or equivalent; OR
	(b) 5 subjects in the Hong Kong Diploma of Secondary Education attaining the level specified below:
		Level 2 in English Language Chinese Language and Mathematics; and Level 2 in New Senior Secondary subjects / Attained in Applied Learning subjects / Grade E in Other Language subjects; or equivalent;
2.	Ability to perform typing word processing and / or Chinese word processing.

Preferable Attributes / Exposure:
1.	Experience in providing administrative support in hospital preferred.
2.	Knowledge of common office automation PC applications and HA IT systems including but not limited to Medical Records Tracing System (MRTS) Out-patient Appointment System (OPAS) and Inpatient Administrative System (IPAS).
3.	Knowledge of other dialects (e.g. Mandarin) in the light of individual job requirement.
4.	Good communication interpersonal and organization skills.
5.	Relevant experience.

Key Skills

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Compensation
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Hospital Authority

The University of Kansas Health System in Kansas City is a world-class academic medical center and destination for complex care and diagnosis. We offer more options for patients with serious conditions because of our expertise and leadership in medical research and education.

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