OFFICE ASSISTANT II (SR-08) [multiple vacancies]

Oahu, HI - USA

Monthly Salary: USD 3266 - 3266

Posted on: 15-09-2025

Vacancies: 1 Vacancy

Job Summary

Position Information

Rise to the occasion of clerical excellence and apply for Office Assistant II today!

Know your way around office systems and eager to play a key role in supporting administration and operations Multiple departments are seeking organized and detail-oriented individuals to join their teams as an Office Assistant II!

Current Vacancies:

There are three (3) full-time permanent vacancies with the Department of Community Services (DCS) Community Assistance Division Rental Assistance Branch located in Honolulu.
There are two (2) full-time permanent vacancies with the Department of Environmental Services(ENV):
- One (1) vacancy with the Wastewater Treatment and Disposal Division located in Ewa Beach.
- One (1) vacancy with theWastewater Treatment and Disposal Division Windward Operations Branch located in Kailua.
The Office Assistant job series serves as a stepping stone for a variety of specialized positions within HPD. There are two (2) full-time permanent vacancies with the
Honolulu Police Department (HPD).
- One (1) vacancy with the Central Patrol Bureau Division located in Honolulu.
- One (1) vacancy with the Investigative Bureau/Criminal Investigation Division located in Honolulu.

What Youll Do

Create edit print store retrieve and delete documents using a computer word processing and other software in draft or final form from rough or corrected copy where formal and arrangements are not clearly indicated.
Prepare review and process forms records reports applications and other documents for accuracy completion and conformance to established requirements.
Search through a variety of paper and electronic files and records to extract compile and summarize information and prepare periodic and special reports.
Compose routine correspondence and letters of acknowledgement.
Provide general information and resolve complaints in person or over the telephone involving explanation of rules regulations policies and procedures and knowledge of the agencys purpose and functions.
Assist the public in filing out standard and supplementary forms.
Set up and maintain a variety of files and records and revising filing system as necessary.
Sort arrange and file a variety of documents and materials.
Answer the telephone and take and/or relay messages to the proper person or office.
May incidentally supervise the work of others.
Perform other related duties of the position.

Special Work Requirements

Work schedule is typically from 7:45 a.m. - 4:30 p.m. with hours varying depending on the vacancy.
May also be required to work overtime nights weekends and holidays as needed to address operational needs.

Apply today! If you qualify for the position your name will be eligible for referral to the hiring departments for further consideration for the current job openings as well as future vacancies for this job title.

Additional Job Information

HIRING PROCESS:

Applications must be submitted online by September 16 202511:59 p.m. Hawaii Standard Time (HST).
Interview information:
- Interviews for the Department of Environmental Services and the Honolulu Police Department will begin on October 16 2025.
- Interviews for the Department of Community Services will be held at a later date.
A conditional offer will be made after all interviews have concluded.
Additional interviews for future vacancies may also be scheduled by the individual hiring departments as vacancies occur.

Some notifications will be sent via e-mail. You are responsible for monitoring instructions and correspondence from this office by checking your email account in a timely manner. To ensure proper delivery please make sure you:

- are subscribed to email notices;
- use a valid e-mail account;
- verify your e-mail address is entered correctly on your GovernmentJobs account;
- check your spam folders; and
- addand to your contact list.

Notifications may also be sent via text message if opted into the service. Data and text messaging fees apply.

Minimum Qualification Requirements

At time of application you must be a citizen national or permanent resident alien of the United States or a non-citizen eligible under federal law for unrestricted employment.

EDUCATION REQUIREMENT:
Equivalent to graduation from high school. Responsible work experience demonstrating the ability to perform the essential functions of the job may be substituted for education.

EXPERIENCE REQUIREMENT:
One (1) year of clerical experience.

Such experience must have demonstrated:

Knowledge of office practices and procedures
Knowledge of filing methods and systems
Knowledge of correct English grammar spelling and word usage
Knowledge of operation and maintenance of common office machines and equipment
Ability to make arithmetic computations
Ability to compare words and numbers accurately
Ability to keep records summarize and analyze materials and prepare reports
Ability to operate standard office machines and equipment
Ability to understand and interpret laws ordinances rules regulations and policies pertinent to the department
Ability to read and follow oral and written instructions
Ability to deal with others in an effective and tactful manner

Substitution: Business school or college-level credits from an accredited college or university will substitute for experience on a month-for-month basis for the required clerical experience.

Only education completed at the time of application will be credited. Education obtained outside of the United States must be comparable to a degree earned at an accredited college/university in the United order to receive credit for the education a foreign credential evaluation (FCE) must be provided. We also reserve the right to request further information about your academic program evidence of comparability or an original transcript.

Verification Requirement: In order to be given credit for your education clearly list your education credentials on your application. As part of the hiring process you may be asked to furnish documentation to verify your education. If available please attach an electronic copy of your diploma and/or official transcript which shows the embossed seal or applicable FCE to your application. Or mail a photocopy of your documents to the following address: Department of Human Resources 650 South King Street 10th Floor Honolulu HI will not be returned. Unofficial transcripts will not be accepted. All information on your documentation must be legible and complete in order to be given credit.

If you do not have your documentation to verify your education at this time please note that if selected for the job you will need to furnish verification documents in order to move forward in the hiring process.

LICENSE REQUIREMENT:
Possession of an appropriate valid drivers license (type 3/automobile) as required.

Examination Process

EDUCATION AND EXPERIENCE EVALUATION:
In addition to meeting the above minimum qualifications your application will be further evaluated. Your score will be based on the quality and quantity of your education experience and/or other related job requirements and competencies applicable to the position. Failure to provide sufficient information may result in your application being rejected or your receiving a lower score.

EXAMINATION WEIGHT:
Education and Experience Evaluation................................100%

Position InformationRise to the occasion of clerical excellence and apply for Office Assistant II today!Know your way around office systems and eager to play a key role in supporting administration and operations Multiple departments are seeking organized and detail-oriented individuals to join thei...