Accounts Payable Check Administrative Support Coordinator (Administrative Support Coordinator I)

Fullerton, CA - USA

Monthly Salary: $ 3864 - 6072

Posted on: 14-09-2025

Vacancies: 1 Vacancy

Job Summary

Job Title	Accounts Payable Check Administrative Support Coordinator
Classification	Administrative Support Coordinator I
AutoReqId	551485
Department	Accounts Payable
Division	Vice President Administration and Finance
Salary Range	Classification Range $3864 - $6072 per month (Hiring range depending on qualifications not anticipated to exceed $3864 - $4000 per month)
Appointment Type	Ongoing
Time Base	Full Time
Work Schedule	Monday Friday 8:00 AM 5:00 PM
About CSUF	Standing on 241 acres in the heart of Southern California the University was founded in 1957 and has grown into a population of over 40000 students. As Titans we believe that diverse perspectives deepen our understanding. We are committed to giving students the support they need to graduate while responding to Californias revolving work force needs. At Cal State Fullerton we strive for continual improvement of students staff faculty and administrators through orientations training programs and professional development opportunities. As part of the Titan Community you have access to many campus facilities and services including but not limited to the Grand Central Art Center in Santa Ana the Arboretum and Botanical Garden at Cal State Fullerton cultural events and performances in the Clayes Performing Arts Center Cal State Fullerton Athletics sports events Titan Recreation Center and the Employee Wellness Program.
Job Summary	It is an exciting time to join Cal State Fullerton as we are an in demand comprehensive University that is driven to shape the future of education and foster a vibrant community of diverse students faculty staff and administrators who uphold values of inclusive excellence free speech and an environment free from discrimination. We are continuously seeking individuals from various career disciplines that share the Universitys mission and core values. We warmly welcome you to consider joining the Titan Community where minds expand and opportunities flourish. About the Position: The Division of Administration and Finance serves as the backbone of the CSUF campus managing a wide array of operations from maintaining and enhancing university buildings and grounds to providing important business support services. Campus beautification classroom improvements and technological advancements continue to be a priority as we enhance the learning environment and facilities. It is the mission of the Division to provide customer-focused administrative support and steward our physical and financial resources to fulfill the universitys mission and support student success. Partnership with our diverse campus community and its many stakeholders are important in helping our operations provide excellent customer service and results. We seek an exceptional individual to join our team as the Accounts Payable Check Administrative Support Coordinator (Administrative Support Coordinator I). The ideal candidate in this role should have a positive attitude and an active energetic mind characterized by highly ethical practices and a commitment to diversity openness flexibility integrity. Under the general supervision of the Director of Accounts Payable Travel and Tax the Administrative Support Coordinator I plays a key role in coordinating accounts payable and travel-related disbursement functions for the University. This position ensures the accurate and timely execution of vendor payments employee reimbursements and student disbursements while proactively identifying analyzing and resolving issues that may arise. Serving as a primary resource the Administrative Support Coordinator I provides technical expertise support and guidance to the campus community and external partners while ensuring compliance with federal state CSU and CSUF policies and procedures. Responsibilities include carrying out analytical and technical assignments in the areas of accounts payable travel and full pay cycle processes electronic disbursements. Success in this role requires the ability to manage competing priorities meet critical deadlines and exercise independent judgment in decision-making. A thorough understanding of CSU policies regulations and compliance standards is essential to ensure operational accountability efficiency and addition to core responsibilities the Administrative Support Coordinator I provides administrative backup as well as technical support during staff absences and contributes to the successful execution of month-end and year-end close processes. Requires ongoing collaboration with the Financial Services Team CSUF departments employees and vendors to resolve complex issues improve processes and strengthen relationships. As an integral member of the Accounts Payable team the Administrative Support Coordinator I fosters a culture of service and collaboration contributes to departmental initiatives and represents Accounts Payable with professionalism and excellence. Other duties as assigned.
Essential Qualifications	High School diploma or the equivalent and four years of progressively responsible experience in general office clerical or secretarial work or the equivalent. Thorough detailed knowledge of applicable university infrastructure policies and procedures. Thorough knowledge of English grammar punctuation and spelling. Thorough knowledge of office systems with the ability to use a range of technology systems and software packages. Ability to independently handle multiple work unit priorities and projects. Ability to apply a variety of policies and procedures where specific guidelines may not exist. Working knowledge of budget policies and procedures. Ability to perform standard business math including calculating ratios and percentages tracking financial data and making simple projections. Ability to draft and compose correspondence and standard reports. Ability to handle effectively a broad range of interpersonal contacts including those at a higher level and those sensitive in nature. A background check (including a criminal records check) must be completed satisfactorily and is required for employment. CSU will make a conditional offer of employment which may be rescinded if the background check reveals disqualifying information and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to complete the background check satisfactorily may affect the continued employment of a current CSU employee who was conditionally offered the position.
Preferred Qualifications	Bachelors degree from an accredited four-year college or university. Knowledge or familiarity with integrated financial accounting systems CFS PeopleSoft/queries and Concur. Knowledge of accounts payable processes travel and procurement policies and procedures. Specific knowledge of CSUF processes and priorities. Ability to effectively use integrated accounting systems and Microsoft Office suite. Possession of the analytical and technical skills necessary to troubleshoot research and resolve transactions.
Special Working Conditions	Notice of Non-Discrimination on the Basis of Gender or Sex and Contact Information for Title IX Coordinator
Additional Information	California State University Fullerton celebrates all forms of diversity and is deeply committed to fostering an inclusive environment where students staff administrators and faculty thrive. Individuals interested in advancing the Universitys strategic goals are strongly encouraged to apply. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose. As of January 1 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. The scope of responsibilities for this position includes the making or participating in the making of decisions that may have a material financial benefit on the incumbent. Therefore you will be required to file an initial Conflict of Interest Form 700: Statement of Economic Interests within thirty (30) days from date of hire and on an annual basis; and complete the CSU sponsored ethics on-line training within thirty (30) days of appointment and at least once during each consecutive period of two calendar years following the appointment. Multiple positions may be hired from this recruitment based on the strength of the applicant pool. If you are applying for a staff position please note that you are not eligible to work concurrently in a staff position and an Academic Student position such as a Graduate Assistant Teaching Associate Instructional Student Assistant or Student Assistant position. Regular attendance is considered an essential job function; the inability to meet attendance requirements may preclude the employee from retaining employment. Employee/applicant who applies for a position may be required to successfully complete job-related performance test(s) as part of the selection process. Online application/resume must be received by electronic submission on the final filing date by 9:00 PM (Pacific Standard Time)/midnight (Eastern Standard Time). Applicants who fail to complete all sections of the online application form will be disqualified from consideration. California State University Fullerton is not a sponsoring agency for staff or management positions (i.e. H1-B Visas). Effective October 1 2025 the California State University (CSU) will implement a salary step structure for CSUEU-represented employees in bargaining units 2 5 7 and 9. This position may be subject to changes resulting from this implementation in alignment with the provisions of the collective bargaining agreement.
Hiring Preference	On-Campus CSUEU Employees

Required Experience:

Job TitleAccounts Payable Check Administrative Support CoordinatorClassificationAdministrative Support Coordinator IAutoReqId551485DepartmentAccounts PayableDivisionVice President Administration and FinanceSalary RangeClassification Range $3864 - $6072 per month(Hiring range depending on qualificati...

Job Title	Accounts Payable Check Administrative Support Coordinator
Classification	Administrative Support Coordinator I
AutoReqId	551485
Department	Accounts Payable
Division	Vice President Administration and Finance
Salary Range	Classification Range $3864 - $6072 per month (Hiring range depending on qualifications not anticipated to exceed $3864 - $4000 per month)
Appointment Type	Ongoing
Time Base	Full Time
Work Schedule	Monday Friday 8:00 AM 5:00 PM
About CSUF	Standing on 241 acres in the heart of Southern California the University was founded in 1957 and has grown into a population of over 40000 students. As Titans we believe that diverse perspectives deepen our understanding. We are committed to giving students the support they need to graduate while responding to Californias revolving work force needs. At Cal State Fullerton we strive for continual improvement of students staff faculty and administrators through orientations training programs and professional development opportunities. As part of the Titan Community you have access to many campus facilities and services including but not limited to the Grand Central Art Center in Santa Ana the Arboretum and Botanical Garden at Cal State Fullerton cultural events and performances in the Clayes Performing Arts Center Cal State Fullerton Athletics sports events Titan Recreation Center and the Employee Wellness Program.
Job Summary	It is an exciting time to join Cal State Fullerton as we are an in demand comprehensive University that is driven to shape the future of education and foster a vibrant community of diverse students faculty staff and administrators who uphold values of inclusive excellence free speech and an environment free from discrimination. We are continuously seeking individuals from various career disciplines that share the Universitys mission and core values. We warmly welcome you to consider joining the Titan Community where minds expand and opportunities flourish. About the Position: The Division of Administration and Finance serves as the backbone of the CSUF campus managing a wide array of operations from maintaining and enhancing university buildings and grounds to providing important business support services. Campus beautification classroom improvements and technological advancements continue to be a priority as we enhance the learning environment and facilities. It is the mission of the Division to provide customer-focused administrative support and steward our physical and financial resources to fulfill the universitys mission and support student success. Partnership with our diverse campus community and its many stakeholders are important in helping our operations provide excellent customer service and results. We seek an exceptional individual to join our team as the Accounts Payable Check Administrative Support Coordinator (Administrative Support Coordinator I). The ideal candidate in this role should have a positive attitude and an active energetic mind characterized by highly ethical practices and a commitment to diversity openness flexibility integrity. Under the general supervision of the Director of Accounts Payable Travel and Tax the Administrative Support Coordinator I plays a key role in coordinating accounts payable and travel-related disbursement functions for the University. This position ensures the accurate and timely execution of vendor payments employee reimbursements and student disbursements while proactively identifying analyzing and resolving issues that may arise. Serving as a primary resource the Administrative Support Coordinator I provides technical expertise support and guidance to the campus community and external partners while ensuring compliance with federal state CSU and CSUF policies and procedures. Responsibilities include carrying out analytical and technical assignments in the areas of accounts payable travel and full pay cycle processes electronic disbursements. Success in this role requires the ability to manage competing priorities meet critical deadlines and exercise independent judgment in decision-making. A thorough understanding of CSU policies regulations and compliance standards is essential to ensure operational accountability efficiency and addition to core responsibilities the Administrative Support Coordinator I provides administrative backup as well as technical support during staff absences and contributes to the successful execution of month-end and year-end close processes. Requires ongoing collaboration with the Financial Services Team CSUF departments employees and vendors to resolve complex issues improve processes and strengthen relationships. As an integral member of the Accounts Payable team the Administrative Support Coordinator I fosters a culture of service and collaboration contributes to departmental initiatives and represents Accounts Payable with professionalism and excellence. Other duties as assigned.
Essential Qualifications	High School diploma or the equivalent and four years of progressively responsible experience in general office clerical or secretarial work or the equivalent. Thorough detailed knowledge of applicable university infrastructure policies and procedures. Thorough knowledge of English grammar punctuation and spelling. Thorough knowledge of office systems with the ability to use a range of technology systems and software packages. Ability to independently handle multiple work unit priorities and projects. Ability to apply a variety of policies and procedures where specific guidelines may not exist. Working knowledge of budget policies and procedures. Ability to perform standard business math including calculating ratios and percentages tracking financial data and making simple projections. Ability to draft and compose correspondence and standard reports. Ability to handle effectively a broad range of interpersonal contacts including those at a higher level and those sensitive in nature. A background check (including a criminal records check) must be completed satisfactorily and is required for employment. CSU will make a conditional offer of employment which may be rescinded if the background check reveals disqualifying information and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to complete the background check satisfactorily may affect the continued employment of a current CSU employee who was conditionally offered the position.
Preferred Qualifications	Bachelors degree from an accredited four-year college or university. Knowledge or familiarity with integrated financial accounting systems CFS PeopleSoft/queries and Concur. Knowledge of accounts payable processes travel and procurement policies and procedures. Specific knowledge of CSUF processes and priorities. Ability to effectively use integrated accounting systems and Microsoft Office suite. Possession of the analytical and technical skills necessary to troubleshoot research and resolve transactions.
Special Working Conditions	Notice of Non-Discrimination on the Basis of Gender or Sex and Contact Information for Title IX Coordinator
Additional Information	California State University Fullerton celebrates all forms of diversity and is deeply committed to fostering an inclusive environment where students staff administrators and faculty thrive. Individuals interested in advancing the Universitys strategic goals are strongly encouraged to apply. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose. As of January 1 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. The scope of responsibilities for this position includes the making or participating in the making of decisions that may have a material financial benefit on the incumbent. Therefore you will be required to file an initial Conflict of Interest Form 700: Statement of Economic Interests within thirty (30) days from date of hire and on an annual basis; and complete the CSU sponsored ethics on-line training within thirty (30) days of appointment and at least once during each consecutive period of two calendar years following the appointment. Multiple positions may be hired from this recruitment based on the strength of the applicant pool. If you are applying for a staff position please note that you are not eligible to work concurrently in a staff position and an Academic Student position such as a Graduate Assistant Teaching Associate Instructional Student Assistant or Student Assistant position. Regular attendance is considered an essential job function; the inability to meet attendance requirements may preclude the employee from retaining employment. Employee/applicant who applies for a position may be required to successfully complete job-related performance test(s) as part of the selection process. Online application/resume must be received by electronic submission on the final filing date by 9:00 PM (Pacific Standard Time)/midnight (Eastern Standard Time). Applicants who fail to complete all sections of the online application form will be disqualified from consideration. California State University Fullerton is not a sponsoring agency for staff or management positions (i.e. H1-B Visas). Effective October 1 2025 the California State University (CSU) will implement a salary step structure for CSUEU-represented employees in bargaining units 2 5 7 and 9. This position may be subject to changes resulting from this implementation in alignment with the provisions of the collective bargaining agreement.
Hiring Preference	On-Campus CSUEU Employees