Account Specialist – College of Veterinary Medicine

Position Title:

Account Specialist College of Veterinary Medicine

Job Group:

Merit

Required Minimum Qualifications:

Five years of clerical office experience including three years experience with bookkeeping procedures or Any combination of directly related post high school education in an accredited school and directly related clerical experience which totals five years.

Preferred Qualifications:

Experience working with financial systems such as Workday Vetstar CVIS or related.

Experience working with inventory systems and conducting inventory audits.

Experience in cash reconciliation including daily deposits and credit card transaction reviews.

Knowledge of compliance standards related to purchasing payables and inventory control.

Proficiency in Microsoft Excel and other financial reporting tools.

Job Description:

Are you detail-oriented and passionate about keeping financial and inventory systems running smoothly The Veterinary Medical Center (VMC) is seeking aFinancial and Inventory Specialistwho thrives in a fast-paced environment and enjoys working with both numbers and people. If youre someone who enjoys solving problems ensuring accuracy and supporting a collaborative team wed love to hear from you!

What Youll Do

• Reconcile financial transactionsacross Workday Vetstar and CVIS including daily deposits credit card activity and inventory accounts.
• Manage procurement and accounts payableprocesses including routing purchase orders coding expenses and ensuring compliance with university policies.
• Oversee inventory operations including ordering stocking issuing supplies and conducting audits using Vetstar and CVIS.
• Investigate and resolve discrepanciesin client accounts vendor invoices and inventory balances.
• Collaborate with hospital staff vendors and university departmentsto maintain accurate records and ensure smooth financial operations.

Additional Details

• This is afull-time on-site positionlocated at the Veterinary Medical Center in Ames Iowa.
• Occasional local travel may be required to procure supplies.
• Familiarity with Workday Vetstar and CVIS is preferred but not requiredtraining will be provided.

About Us

The Veterinary Medical Center (VMC) is a dynamic and mission-driven unit within Iowa State University dedicated to providing exceptional veterinary care education and research. Our team is committed to excellence collaboration and continuous improvement. Join us and be part of a community that values innovation compassion and service.

Characteristic Duties and Responsibilities

Monitors financial personnel and operational activities for a number of accounts and divisions; analyzes requests and recommends appropriate source of funds to cover expenditures; prepares periodic reports.

Processes and updates payroll and payroll records.

Initiates requisitions and vouchers; maintains accounting records; reconciles monthly accounting statements for a number of accounts; balances accounts receivable and accounts payable; verifies expense vouchers and processes cash advances.

Maintains and coordinates a major Accounts Receivable Billing system.

Provides information concerning policies and procedures related to the area of assignment.

Keeps records of deposits and payments.

Knowledge Skills and Abilities

Knowledge of bookkeeping principles and practices.

Knowledge of spreadsheets and on-line accounting systems.

Knowledge of accounting forms and procedures of the institution.

Skill in operating office equipment.

Ability to follow oral and written instructions and interpret institutional and other policies accurately.

Ability to perform arithmetic computations.

Ability to gather analyze and display data in appropriate format and keep accurate records.

Ability to make decisions requiring interpretation and judgment.

Ability to exercise functional supervision over employees.

Ability to communicate effectively with staff students and the public.

Appointment Type:

Regular

Number of Months Employed Per Year:

12 Month Work Period

Time Type:

Full time

Pay Grade:

13

Application Instructions:

To apply for this position please click on Apply and complete the Employment Application. Please be prepared to enter or attach the following:

1) Resume/Curriculum Vitae
2) Letter of Application/Cover Letter

Candidates must be legally authorized to work in the U.S. on an on-going basis without sponsorship. Immigration sponsorship is not available for this position.

If you have questions regarding this application process please email or call or Toll Free: 1-.

Why Choose ISU

Iowa State Employees enjoy comprehensive health and work-life benefits including medical and dental; as well as:
Retirement benefits including defined benefit and defined contribution plans
Generous vacation holiday and sick time and leave plans
Onsite childcare (Ames Iowa)
Life insurance and long-term disability
Flexible Spending Accounts
Various voluntary benefits and discounts
Employee Assistance Program
Wellbeing program
Iowa State offers WorkFlex options for some positions. WorkFlex offers flexibility on when where and how you do your work. For more information please speak with the Hiring Manager.

Original Posting Date:

September 11 2025

Posting Close Date:

September 24 2025

Job Requisition Number:

R17757