Business Administration Specialist III - College of Medicine - Finance and Administration (DOFA)

Business Administration (Admin) Specialist III

High school diploma or equivalent and five years of relevant experience. Appropriate college coursework or
vocational/technical training may substitute at an equivalent rate for the required experience.

The College of Medicine Office of the Dean Division of Finance and Administration (DOFA) is seeking a highly organized and detail-oriented Business Administration Specialist III to support the Assistant Director of Process Management. This position plays a key role in managing workflow within the Center of Expertise (COE) in Purchasing Procurement and Travel (PPT) as well as General Finance. Responsibilities include overseeing divisional processing for the College of Medicine Deans Office managing UFGO and UF Marketplace transactions and providing training and support in asset management and COE PPT processes through resources such as Office Hours. This is an excellent opportunity for a motivated professional looking to contribute to the efficiency and effectiveness of college-wide financial operations.

More About This Role

COE for PPT & General Finance Areas & Salesforce

Provide support in the oversight and management of the College of Medicines Center of Expertise for Purchasing Procurement and Travel (PPT) & General Finance. Key responsibilities include managing the TEAMS channel ensuring timely updates on system outages and communicating procedural or policy changes. The role involves promptly responding to inquiries delivering exceptional customer support and escalating issues to the supervisor when further assistance is required. Additionally the position assists in training new and existing employees and performs other duties as assigned.

UFGO

Responsible for managing the processing activities within UFGO including working closely with the Deans Office divisions to create travel authorizations initiate travel advances and process expense reports for College of Medicine Deans Office staff visitors and invited guests. This role also involves assisting with the processing of PCard reports related to both general and travel expenses. Additionally the position provides support to various divisions by assisting with POI (Person of Interest) setup and addressing general inquiries related to the UFGO system and its best practices.

Asset Management

Collaborate with the Deans Office divisions to manage UF assets ensuring the maintenance of accurate and up-to-date annual inventories including off-site certifications asset disposals transfers and other related tasks. Additionally provide support in implementing and transitioning to the new RAC (Required Asset Certification) system ensuring compliance with updated protocols and facilitating a smooth integration for all asset management activities.

UF Marketplace

Responsible for overseeing and approving invoices and vouchers for payment within the myUF Marketplace system. This role involves compiling data and developing policies to ensure that the fiscal practices of the College of Medicine Deans Office adhere to the University Accounts Payable guidelines. The position requires expertise in managing transactions through the myUF Marketplace and UF AP Automation System ensuring accuracy and compliance with University State FCPA and various granting agencies regulations.

In addition this role verifies that accounts have sufficient funds available before processing payments then posts balances and reconciles payables. It includes matching vouchers for encumbered payments by reconciling vouchers to purchase orders and handling unencumbered payments through check requests. With the new implementation of divisional invoice processing within the Deans Office this role is responsible for reviewing and verifying the accuracy of these transactions providing guidance and assisting departments with any questions or issues that arise within the UF Marketplace system.

We Offer Exceptional Benefits

• Low-cost State Health Plans: Medical Dental and Vision Insurance
• Life and Disability Insurance
• Generous Retirement Options to secure your future
• Comprehensive Paid Time Off Packages with 10 paid holidays paid family sick and vacation leave
• Exceptional Personal and Professional Development Opportunities: Access to UF Training & Organizational Development programs leadership development LinkedIn Learning and more
• Tuition Assistancethrough theUF Employee Education Program
• Public Service Loan Forgiveness (PSLF) Eligible Employer

Learn more about what we have to offer here!

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