Student Program Coordinator

Oklahoma City - USA

Monthly Salary: Not Disclosed

Posted on: 30+ days ago

Vacancies: 1 Vacancy

Job Summary

Required education:Bachelors degree

Equivalency/Substitution:Will accept 48 months of related experience in lieu of the Bachelors degree for a total of 60 months experience

Skills:

Highly organized and ability to handle multiple projects and deadlines
Detail oriented for accuracy of data and information
Ability to accurately read and understand written materials and instructions
Customer service skills
Proficient in Microsoft Office (Word Outlook Excel and PowerPoint)
Ability to effectively communicate verbally and in writing

Certifications: None

Working Conditions:

Physical:
- Ability to engage in repetitive motions.
- Ability to communicate verbally in order to express oneself and exchange detailed information with others.
- Ability to lift up to 50 lbs.
Environmental:
- Frequent exposure to pressure caused by deadlines and busy periods.
- Requires contact with other departments and university officials.

Why You Belong at the University of Oklahoma: The University of Oklahoma values our communitys unique talents perspectives and experiences. At OU we aspire to harness our innovation creativity and collaboration for the advancement of people everywhere. You Belong Here!

Equal Employment Opportunity Statement: The University in compliance with all applicable federal and state laws and regulations does not discriminate on the basis of race color national origin sex sexual orientation marital status genetic information gender identity/expression (consistent with applicable law) age (40 or older) religion disability political beliefs or status as a veteran in any of its policies practices or procedures. This includes but is not limited to admissions employment housing financial aid and educational services.

Come join the staff at OU HS and become a part of Oklahomas premier research university which leads the state in education and career opportunities. OU HS is one of only four comprehensive academic health centers in the nation with seven professional colleges. We are currently building world-class institutes for the treatment of diabetes and cancer. This position is thePrimary reservationist for Student Union events using event management software. Prepares Student Union conference rooms for various functions. Serves as liaison between customers catering and building staff. Provides campus information to tenants and intramural activities for students.

Duties:

Serves as liaison with offices on and off campus.
Assesses the needs of students and helps to develop and implement targeted programs and services.
Assists with development and administration of office policies and procedures.
Researches collects and analyzes data or information and preparing reports or responses to inquires
May coordinate or assist in the coordination of special projects or student related events.
Coordinates plans monitors logistics and provides support for events
Assists with the coordination preparation and delivery of events
Coordinates scheduling of activities
Provides logistical support including event schedules booking venues food and beverage requirements and managing participant registration
Generates correspondence and forms
Orders prints and distributes materials
Facilitates room set-up and audio-visual needs
Assists with budget planning and cost estimates
Compiles reports and maintains event/conference related data
Monitors and responds to email inquiries for each event
Responsible for reserving Student Union conference rooms using event management software
Meets with customers to coordinate details
Responsible for entering data and maintaining records and files for each event
Acts as liaison to organize and coordinate room preparation for meetings/conferences including but not limited to communication with General Services Site Support Information Technology and catering
Leads and assigns Student Assistants to configure conference rooms table set up AV equipment and welcoming vendors and visitors
Ensures coverage and staffing for events
Ensures general facility upkeep and appearance
Opens and closes facility as needed
Serves as a resource for campus information including directions to campus buildings and general information about the campus
Provides Student Union tenants with information about renovations and remodels maintenance and events
Serves as a Student Union representative on various committees and staff meetings within HS Student Affairs
Coordinates with HS Student Affairs staff on any large events held in the Student Union
Reports internal and external complaints to supervisor
Assists supervisor with solutions to conference/meeting room problems and tenant complaints
Keeps supervisor informed of repeat issues
Assists in the training and supervision of Student Assistants
Ensures timesheets are completed in Time Attendance and Leave system
Reports employee discipline issues to supervisor
Ensures Student Assistants staff and vendors abide by University safety practices to protect the health and safety of personnel and property
Performs other duties as assigned by the supervisor
Performs various duties as needed to successfully fulfill the function of the position

Required Attachments

Documents required for this position are listed under the Required Attachments section of this job listing. You will be required to upload and attach these documents in the application process.

Important: ALL required documents must be attached to your job application or your documents will not be visible to the hiring department!

Required Experience:

Required education:Bachelors degreeEquivalency/Substitution:Will accept 48 months of related experience in lieu of the Bachelors degree for a total of 60 months experienceSkills:Highly organized and ability to handle multiple projects and deadlinesDetail oriented for accuracy of data and information...