Entertainment Specialist - Full Time (Caesars Palace Corporate)

JOB SUMMARY:

The Entertainment team is looking for an experienced high-level Coordinator to help lead projects and execute VIP initiatives. The role will be based out of Las Vegas.

The ideal candidate will have strong attention to detail solid knowledge of basic business practices and excellent oral and written communication. Ideal candidates will excel in a fast-paced environment while supporting strong personalities.

ESSENTIAL JOB FUNCTIONS:

• Assist in the advancement of talent logistics and schedules at assigned events.
• Collaborate & assist with artist travel planning including ground transportation plans arrivals maps etc.
• Advance and coordinate backstage layouts orders and build outs onsite (dressing rooms catering furniture makeup etc.).
• Maintain budgets spreadsheets and databases
• Support on-site talent department operations (staff travel day sheets office setup).
• Travel for meetings and events work long hours on-site including weekends and holidays pending the event calendar with and maintain office presence when not on-site.
• Executive administrative responsibilities - manage business calendarschedule internal and external meetings submit expense reports coordinate travel for SVP
• Act as a point of contact for internal team clients and external partners - responsible for information flow coordination of logistics for meeting execution of organizational responsibilities as needed
• Drafts committee and leadership agendas; coordinates preparation of agenda materials; prepares agenda packets; posts agendas at meeting location and on website; emails links to agendas posted on website and mails hardcopies of the agenda packets; attends leadership meetings and electronically records meetings
• Receive screen and follow-up all communications via phone email and mail
• Prepare extensive domestic and international travel arrangements including air hotel and transportation reservations mileage programs and upgrades with the ability to make frequent and last-minute changes
• Manage and maintain calendars including coordinating and scheduling A&R/studio sessions promotional activity travel meetings etc
• Attend and participate in company meetings shows / events as on-site support and a representative of the company as required
• Purchases supplies for meetings and authorizes payment for travel training professional memberships subscriptions and to vendors and service providers;
• Maintain master trackers for ticketing marketing and settlement
• Assist event creation with required audits including MICS monthly event audits and monthly active user audits.
• Establish and maintain positive working relationships with key venue/property/third party stakeholders (Hotel Operations Concierge Transportation Food & Beverage Management etc.) to ensure seamless integration of support as needed and ability to fulfill last- minute requests
• Assist with ticketing packages that require lodging and F&B
• Own processes and tasks related to the VIP activation
• Provide support to the larger Entertainment events
• Contract work with legal
• General new entertainment business inquiries
• Executing artist gifting
• Assisting with any opening night/VIP events
• Coordinate citywide emails with marketing
• Social media for Entertainment venues
• Maintain calendar of special Artist occasions and show anniversaries
• Organize the calendar for all Entertainment team FTO requests
• Assist with monthly P&L reviews invoice approvals and keep up to date LET calendars
• Coordinate ticket requests and proper notifications for any VIP celebrity guests that attend show
• Order office supplies entertainment offices
• Exhibit sound judgement when making decisions that affect the flow of proprietary information related to the Entertainment department
• Respond quickly and courteously to staff and partner needs questions comments or concerns with answers and/or action
• Prepare assigned reports as directed
• Responsible for scheduling staff meetings and other meetings as needed

QUALIFICATIONS:

• Enjoy working within a team
• Ability to provide quality customer service
• Ability to solve problems quickly and courteously
• Excellent communication and problem-solving skills including ability to maintain composure under stress
• Full-time flexible shifts available to work nights and weekends including holidays
• Prior coordination experience preferred. Experience in a theater/show/event setting is highly desired
• Understand and adhere to established policies and procedures
• Computer skills (Word Excel Outlook)
• Education: Bachelor degree preferred; high school diploma
• Experience: Minimum two years of supervisory and/or casino showroom experience

PHYSICAL MENTAL AND ENVIRONMENTAL DEMANDS:

• Computer skills (Word Excel Outlook)
• Ability to work in loud showroom environment
• Ability to repeatedly climb stairs up and down
• Ability to lift 75 lbs. items such as stanchions boxes chairs tables etc.
• Ability to stand/walk for long periods sometimes for the entire duration of the show/event.
• Ability to multitask

Disclaimer: This is not necessarily an exhaustive list of all responsibilities skills duties requirements efforts or working conditions associated with the job. They are not intended to be construed as an exhaustive list of all responsibilities duties and skills required of personnel so classified. Caesars Entertainment reserves the right to make changes to the job description whenever necessary. While this is intended to be an accurate reflection of the current job management reserves the right to revise the current job or to require that other or different tasks be performed when circumstances change (e.g. emergencies changes in personnel workload rush jobs or technical developments). As a part of Caesars Entertainments employment process finalist candidates will be required to complete a drug test and background check prior to an offer being extended. Caesars Entertainment Inc. is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race national origin gender age religion disability sexual orientation veteran status or marital status.