Secretarial Supervisor
Secretarial Supervisor
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$ 116000 - 135000
1 Vacancy
Job Description
Summary
The Secretarial Supervisor manages and supports the legal secretarial team ensuring exceptional client service and a collaborative work environment. This position requires professionalism responsiveness the use of good judgment and strong problem solving skills. Strong communication skills are essential as this role requires the ability to clearly convey complex information build trust with colleagues at all levels and foster collaboration across the firm. This role also includes responsibility for preparing weekly schedules coordinating department reports maintaining personnel records and acting as a liaison between the legal secretaries the attorneys and administrative management. The ideal candidate needs to be dependable and maintain discretion in sensitive matters. Also strives for continuous improvement with a mentorship mindset invested in the success and development of every team member.
Duties and Responsibilities
Team Management & Supervision
- Assign secretarial staff based on workload and team dynamics; recommend changes as needed
- Provide guidance and resolve staff issues including conflict resolution among attorneys paralegals and staff
- Monitor daily attendance punctuality absenteeism and approve overtime/vacation schedules to ensure appropriate staffing on floors
- Conduct annual performance appraisals; set goals track progress and recommend promotions or disciplinary actions
- Keep Secretarial Manager informed of assignments workload changes and interpersonal challenges
Operational Management
- Prepare weekly schedules and coordinate departmental coverage during absences high-demand periods or visiting attorney/client needs
- Approve hours worked overtime charges and manage attendance records
- Distribute overflow work across secretarial teams to balance workload
- Prepare analyze and distribute departmental productivity reports; maintain manuals and assignment lists
- Recommend workflow or procedural changes to improve efficiency and reduce expenses
- Assist in completing firm/client work product when needed
- Assist with projects/performs other duties as assigned by Manager
Training Development & Recruitment
- Partner with Secretarial Manager on training professional development and employee relations
- Identify training needs and support the development of ongoing secretarial training programs
- Assist with recruitment interviewing onboarding training and mentoring of new staff
- Foster a culture of continuous improvement and mentorship
Communication & Collaboration
- Act as a liaison between staff and attorneys and between departments ensuring timely dissemination of information
- Communicate firm policies procedures and expectations effectively and consistently
- Support roll-out of new programs initiatives and technology adoption
Salaries vary by location and are based on numerous factors including but not limited to the relevant market skills experience and education of the selected candidate. If an estimated salary range for this role is available it will be provided in our Target Salary Range section. Our compensation package also includes bonus eligibility and a comprehensive benefits program. Benefits information can be found at Salary Range To perform this job successfully an individual must be able to perform the Duties and Responsibilities (Duties) above satisfactorily and meet the requirements below. The requirements listed below are representative of the minimum knowledge skill and/or ability required. Reasonable accommodations will be made to enable individuals with disabilities to perform the essential functions of the job. If you need such an accommodation please email (current employees should contact Human Resources). Education & Experience: Required: Preferred: Other Skills and Abilities: The following will also be required of the successful candidate: Sidley Austin LLP is an Equal Opportunity Employer. #LI-JW1Qualifications
Required Experience:
Manager
Employment Type
Unclear
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