Director of Accounting & Business Operations

Kansas City - USA

Monthly Salary: Not Disclosed

Posted on: 30+ days ago

Vacancies: 1 Vacancy

Job Summary

Position: Director of Accounting and Business Operations

FLSA Status: Salaried Exempt

Hours: Full-time 12 months

Reports to: Chief Financial Officer

Position Summary: The Director of Accounting and Business Operations plays a vital role in ensuring the smooth and efficient operation of the Schools business office combining traditional office management responsibilities with accounting and budgeting duties. The ideal candidate is organized detail-oriented and capable of managing multiple priorities in a fast-paced and dynamic educational environment while engaging with a broad range of constituents including faculty staff parents vendors and senior management.

Key Responsibilities

Oversee the schools accounting operations
Oversee external accountants to ensure accurate and timely financial reporting
Manage the Schools spend management platforms
Assist with the annual budgeting process and ongoing monitoring of expenses
Monitor and manage cash balances
Oversee daily operations of the school business office
Administer the online Tuition Management platform and manage collections
Coordinate use of multiple payment platforms to support school programs
Provide responsive positive customer support to all constituents reflecting the values of Notre Dame de Sion Schools

Specific Duties and Responsibilities

Accounting Operations

Ensure accurate financial reporting
Oversee and manage the outsourced accounting team
Establish and maintain internal controls
Coordinate annual audit with external accountants

Spend Management

Manage the online spend management program for payment of invoices reimbursements and company purchasing cards (RAMP Amazon)
Ensure timely payment of accounts payable
Train and support faculty and staff in use of the RAMP system to ensure compliance with School policy

Budget Management

Assist the CFO with the annual budgeting process
Coordinate budget reporting with external accountants
Review monthly budget reports with senior leadership and directors
Help identify budget trends for senior leadership

Cash Management

Maintain up-to-date cash projections
Monitor cash balances in Operating Advancement and Investment accounts and ensure funds are available for operations
Ensure timely deposits of cash and checks on a daily/weekly basis

Student Billing & Collections

Maintain and administer the cloud-based tuition management system (Blackbaud Tuition Management) serving as the in-house application expert.
Serve as the schools primary collection representative regarding all past due tuition balances and other charges initiating direct communication early in the collection cycle to reduce the risk of substantial past due balances.
Identify emerging collection issues for appropriate action in a timely manner through regular reviews of AR aging or past due accounts.

Other assignments

Manage and provide support to parent groups and staff for various payment platforms including Formstack Blackbaud Camp Brain Shopify MyMealOrder and others
Assist with risk management reporting as needed
Other duties as assigned by CFO

Candidate Qualifications & Requirements

Education & Experience

Bachelors degree in Accounting or related field
At least 5 years of accounting experience with some corporate or public accounting experience
Previous experience in educational setting preferred

Knowledge

Proficiency using QuickBooks Online or similar accounting software
Proficiency using Microsoft Office Suite & Google Workspace with strong Excel competency
Working knowledge of various payment platforms e.g. Square Shopify
Experience with online spend management platforms e.g. RAMP or

Skills and Abilities

Strong attention to detail in all work processes.
Curiosity and use of critical thinking skills to analyze problems and create solutions.
Ability to work independently with minimal supervision and as part of a team
Ability to handle a variety of complex issues and situations. Position requires demonstrated poise tact and diplomacy in dealing with a variety of Sion faculty staff and parents
Ability to communicate clearly and with authority both in writing and verbally to others in one-on-one or small group settings.
Ability to interact with individuals at all levels of the organization and customers in a helpful courteous and friendly manner while demonstrating sensitivity to and respect for diverse populations.
Ability to plan and organize job tasks or resources in an efficient manner.
Ability to work in a fast-paced environment with demonstrated ability to juggle multiple competing tasks and demands.
Ability to keep strict confidentiality.
Open and honest communication with respect to all aspects of job.

Physical Requirements and Work Environment

Works in a climate-controlled office setting sitting or standing at a desk for extended periods of time
Works with multiple computer screens
Occasionally bends stoops and squats
Must be able to occasionally lift up to 30 lbs.
Works in an environment with numerous distractions including noise and interruptions

Required Experience:

Director

Position: Director of Accounting and Business OperationsFLSA Status: Salaried ExemptHours: Full-time 12 monthsReports to: Chief Financial OfficerPosition Summary: The Director of Accounting and Business Operations plays a vital role in ensuring the smooth and efficient operation of the Schools busi...