Accounting/Purchasing Coordinator (MUNIS system)
Accounting/Purchasing Coordinator (MUNIS system)
Posted on :
13-09-2025
Employer Active
1 Vacancy
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Monthly Salary
Not Disclosed
Salary Not Disclosed
Vacancy
1 Vacancy
Posted on :
13-09-2025
Job Description
Thank you for considering employment in the Georgetown Public Schools. Our mission is dedicated to educating all students to their fullest potential so that they may become responsible tolerant and successful individuals. There is an open position in the Georgetown Public : Accounting/Purchasing Coordinator LOCATION: Central Office SUPERVISOR: Business Director ANNUAL SALARY: Negotiable employee contract START DATE: immediatelyWORK YEAR: 260 daysTIME OFF: 5 weeks vacation 16 sick days 3 personal daysBudget ResponsibilitiesMaintains records of all School Committee approved project budget expenditures and revenuesAssists in tracking cost centers that create substantial budget administrators and cost center managers when requests are made that exceed available budget as a budget development and administration resource Purchasing Responsibilities:Maintain records of vendor and product performanceMaintain proper documentation as required by Chapter 30B and other local state and federal regulationsDisseminate Contract/Vendor list to those authorized to purchase upon contract awardAssists facilitate efficient and effective relationships with vendors and service as budget and accounting district resourceOversee repair/maintenance of Superintendents office equipmentPurchase supplies and service for Superintendents officeEnsure all staff understand purchasing procedure and provide a written procedure for them to followAssist administrators staff with purchasing questions vendor problems and other resolutionsPurchase Orders Vouchers & Warrant ResponsibilitiesValidates compliance with Chapter 30BValidates vendor proper account code and account funds and disseminate purchase order once all signatures have been obtainedMaintain file system and encumber funds pending receipt of invoice and acknowledgement of receipt of goods by purchaserMaintain on-line vendor filePrepare vouchers and warrantsGrant Responsibilities:Maintain record of state federal and private grant awards Create new grant account numbers general ledger offsets and expense and payroll accounts Assists with purchase of grant funds making sure they fall within the written grant specificationsProcess all grant purchase orders and verify that grant administrator has signed off on all purchasesCommunicates to grant administrator informed as to current balances and encumbrancesProcess request for payment reports with grant funding sourceMaintain an up to date file on all grants including all expenditures purchases and amendmentsAssist administrators staff with grant questions vendor problems and other resolutionsAccounting Responsibilities:Creates and maintains chart of accounts expense and payrollOversee balances of general accounts special programs record and maintain records for all journal entriesPrepare record and maintain records for line item transfersAssists with the preparation and disseminate monthly expenditure reports to Principals and others upon requestReconcile fund balances with Treasurer/Town Accountant regularlyAssist in financial record keeping in accordance with district state and federal policies and requirementsAssist administrators staff with accounting questionsOther Responsibilities:Assist administrators staff with accounting grant and purchasing questions vendor problems and other resolutionsOther tasks and duties as required by the Superintendent or Director of Finance & OperationsOversee Student Activity bookkeeperQualifications:- Experience working with MUNIS - municipal/school general ledger software packages a MUST- Associates Degree required Bachelors Degree preferred- Five years of bookkeeping experience at least three of which is in a public school district setting.- MCPPO Public Contracting Overview Seminar or equivalent experience- Advanced experience with Microsoft Excel experience with all other Microsoft Office applications
Required Experience:
IC
Employment Type
Full-Time
Key Skills
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