Purchasing Coordinator Mixed Use
Purchasing Coordinator Mixed Use
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Not Disclosed
Salary Not Disclosed
1 Vacancy
Job Description
PURPOSE
The Purchasing Coordinator Mixed Use is accountable to the General Manager Mixed Use for ensuring the timely and accurate processing of payables and procurement documentation across residential retail and HOA operations. This role safeguards that purchases and services are correctly allocated by entity and ownership group that procurement policies are consistently applied and that liabilities are managed in a timely and compliant manner to reduce risks and support Morguards reputation as a responsible business partner.
Qualifications :
DUTIES AND RESPONSIBILITIES
- Invoice and Payables Processing
Prepares verifies and routes purchases (e.g. invoices purchase orders service contracts) to the centralized accounts payable function ensuring proper entity allocation ownership responsibility and timely authorization to avoid late fees and maintain positive vendor relationships. - Entity Allocation and Compliance Oversight
Reviews invoices and service documentation to confirm alignment with ownership structures (Residential Retail and Master Association) and procurement policies. Resolves allocation discrepancies by working with operations accounting and ownership representative to adjust. - Exception Management and Policy Enforcement
Identifies and clears exceptions by validating that purchasing and procurement policies are followed including confirming required approvals competitive bids and documentation standards before payment is released. - Accruals and Reporting
Supports preparation of monthly accruals (utilities contracts and purchase orders for all entities) ensuring liabilities are accurately captured and reported. Coordinates with General Manager and operations team(s) to meet monthly quarterly and year-end reporting deadlines.
Reviews Financial Performance of all entities in an ongoing manner to address any missed allocations or potential concerns between the entities to ensure accurate reporting.
- Vendor and Departmental Collaboration
Develops and maintains effective relationships with internal stakeholders (Residential Retail HOA operations and accounting) and external vendors to support timely payment proper allocations and adherence to service standards. - Audits and Reconciliations
Assists in periodic reviews of property taxes utilities and other significant payables to ensure accurate allocations and on-time payments minimizing financial risk and compliance issues. - Project and Capital Requests
Monitors project approval requests and expenditure documentation to ensure correct setup and alignment between ownership group and allocations and compliance with internal controls for capital and operating expenditures. - Other
Performs other job-related duties and/or special projects as assigned.
MINIMUM REQUIREMENTS
Skills Knowledge Experience and Education
- College Diploma in Accounting or Business Administration or equivalent
- Minimum of 2 years of relevant accounting experience in an automated environment
- Intermediate to advanced working knowledge of MS Office applications
- Strong analytical organizational and problem-solving skills with high attention to detail
- Ability to communicate effectively with diverse stakeholders including internal departments ownership groups and external vendors
Core Competencies
- Excellent communication skills (both written and verbal)
- Good quantitative analysis skills
- Good organizational skills
- Strong analytical skills
- Strong attention to detail
ADDITIONAL REQUIREMENTS
- Previous experience in real estate industry is an asset
- Previous experience with Concur Yardi AvidX or Accounting software
Additional Information :
Why you should join Morguard
At Morguard our employees are our greatest investment. We make people our priority and strive to create a culture of respect health and safety and equal opportunity to support employees to meet their goals.
When you join Morguard you join a strong and committed team and will have access to:
- Employer Provided Medical Insurance Options
- Excellent culture that supports a work-life balance with time off for Summer Hours Vacation Personal Sick Leave and Paid Holidays
- Education Reimbursement Program
- Dollar for dollar matching 401k Savings Plan with immediate vesting
- Opportunity to live onsite within portfolio with our Employee Discount
All job offers are subject to a pre-employment drug test and criminal/credit background check.
*Morguard is an equal opportunity employer
This job description is intended to describe the nature and level of work being performed by individuals assigned to this position. It is not an exhaustive list of all responsibilities required of the job. Job descriptions may also be rewritten periodically to reflect any changes in the positions duties.
Morguard is an equal opportunity employer. We are committed to equal employment opportunity regardless of race color ancestry religion sex national origin sexual orientation age citizenship marital status disability gender identity or Veteran status.
Fair Chance Initiative:
Morguard is a Fair Chance employer. Except for a very limited number of positions you will not be asked to provide information about a conviction history unless you receive a contingent offer of employment. Morguard will make an individualized assessment of whether your conviction history has a direct or adverse relationship with the specific duties of the job and consider potential mitigating factors including but not limited to evidence and extent of rehabilitation recency of the offense(s) and age at the time of offense(s). If asked to provide information about a conviction history any convictions or court records which are exempted by a valid court order do not have to be disclosed.
Morguard participates in the E-Verify program to confirm eligibility to work in the United States.
Remote Work :
No
Employment Type :
Full-time
Employment Type
Full-time
