Administrative Assistant

Metrolinx is connecting communities across the Greater Golden Horseshoe. Metrolinx operates GO Transit and UP Express as well as the PRESTO fare payment system. We are also building new and improved rapid transit including GO Expansion Light Rail Transit routes and major expansions to Torontos subway system to get people where they need to go better faster and easier. Metrolinx is an agency of the Government of Ontario.

At Metrolinx equity diversity and inclusion are essential to living our values of serving with passion thinking forward and playing as a team.

Our Legal & Corporate Commercial Services is looking for an Administrative Assistant for the Legal & Corporate Commercial Services office to provide day-to-day operational and support the team by performing a wide range of administrative support functions and coordinating day-to-day projects.

What will I be doing

• Prepares packages for internal and external mail and courier services distribution

• Arranges boardroom bookings and teleconferences involving multiple internal and external participants

• Acts as the liaison with property management coordinating work order requests

• Coordinates office supplies and requisitions supplies for replacement

• Maintains and updates electronic files and office templates (e.g. staff lists floor plans etc.)

• Assembles correspondences and meeting materials and packages for distribution to senior management

• Composes and/or edits correspondences for final signature through the Directors Office

• Works with multiple stakeholders (internal and external) on a variety of tasks

• Provide backup administrative support to the Executive Assistant

What Skills and Qualifications Do I Need

• Completion of secondary school plus additional related courses/training or a combination of education training and experience deemed equivalent

• Demonstrated years of experience providing administrative support to a busy office environment

• Independent and flexibility to prioritize workloads and manage multiple tasks against tight deadlines

• Experience with computer applications (e.g. MS Office Suite (Outlook Word Excel PowerPoint Visio etc.) and other application software

• Organizational skills and attention to detail to organize the assigned office in compliance with corporate administrative policies and processes

• Interpersonal customer service and excellent oral/written communication skills to respond to or direct enquiries interact with and provide support to all staff levels and to generate a variety of correspondence reports and documents

• Litigation experience is an asset

Dont Meet Every Requirement

If youre excited about working with Metrolinx but your past experience doesnt quite align with every qualification of this posting we encourage you to apply. You just might be the right candidate for this or other roles. We are always looking for great talent to join our team.

We invite all interested individuals to apply and encourage applications from members of equity-deserving communities including those who identify as Indigenous Black racialized women people with disabilities and people with diverse gender identities expressions and sexual orientations.

Accommodation:

We value the unique skills and experiences each person brings to Metrolinx and are committed to creating and maintaining an inclusive and accessible environment. We are committed to the requirements of the Accessibility for Ontarians with Disabilities Act so if you require accommodation during the hiring process please let our Recruitment team know by contacting us at: or email.

Application Process:

All applicants must be legally entitled to work in Canada. Metrolinx will be using email to communicate with you for all job competitions. It is your responsibility to include an updated email address that is checked daily and accepts emails from unknown users. As we send time sensitive correspondence we recommend that you check your email regularly. If no response is received we will assume you are no longer interested in pursuing the opportunity. Please be advised that a Criminal Record Check may be required of the successful candidate.

For Internal applicants with the recent implementation of the Internal Mobility Policy the internal recruitment process has changed for non-union roles. Candidates must be in their current role for 12 months prior to applying for another role and each applicant must be in good standing (not participating in a Performance Improvement Plan). Please review all provisions of the policy before submitting your application.