Executive Assistant

• Manage the day-to-day operations of the Office of the Provost and Vice-President (Academic and Research) including scheduling correspondence and general administrative coordination.
• Handle confidential and sensitive information with discretion and ensure that all matters are managed in accordance with university policy and collective agreements.
• Coordinate and prioritize the Provosts schedule meetings travel and conference arrangements; manage telephone email and in-person inquiries on behalf of the Office.
• Draft proofread and edit correspondence reports and other official documents; gather and compile data and information for institutional and committee reports.
• Maintain accurate filing systems databases and academic records in accordance with collective agreement provisions and university policy.
• Serve as the initial point of contact for internal and external inquiries including senior administrators government officials faculty staff and students; provide information interpretation or referral as appropriate.
• Apply a working knowledge of full- and part-time faculty collective agreements university policies and organizational structures in support of administrative decisions and communications.
• Perform other related duties as required.

• Graduation from a recognized community college combined with a minimum of five years of experience in a professional automated office environment or an equivalent combination of education and experience.
• Demonstrated ability to work independently manage competing priorities and exercise sound judgment.
• Proven ability to recognize and maintain confidentiality and handle sensitive information with discretion.
• Strong organizational communication and interpersonal skills with the ability to work effectively with a wide range of individuals.
• Comprehensive knowledge of collective agreements university policies and organizational structure in a university or similar institution.
• Proficiency with Microsoft Office and other relevant software applications.

Working Conditions

• Regularly required to work under pressure and meet multiple deadlines in a fast-paced environment.
• Must be aware of and manage simultaneous activities and conflicting priorities.
• May be required to work outside normal business hours to complete time-sensitive tasks.
• Conflicting demands may cause stress.

The closing date for receipt of applications is November 28 2025. All applications are to be received by 4:30 p.m. on the closing date. Candidates are responsible for clearly demonstrating in their cover letters how they meet the requirements of the position. Please forward your cover letter and resume by clicking the Apply Now button.

An equal opportunity employer St. Thomas University is committed to employment equity for women Aboriginal peoples members of visible minority groups and persons with disabilities. All qualified candidates are encouraged to apply; however Canadian citizens and permanent residents will be given priority. Candidates must have proof they are legally entitled to work in Canada.

St. Thomas University is situated on the traditional territory of the Wolastoqiyik Wəlastəkewiyik / Maliseet whose ancestors along with the MiKmaq / Mikmaw and Passamaquoddy / Peskotomuhkati Tribes / Nations signed Peace and Friendship Treaties with the British Crown in the 1700s.

2025 St. Thomas University. Fredericton New Brunswick Canada.

St. Thomas University

Founded in 1910 St. Thomas is a primarily undergraduate university located in Fredericton NB. With an enrolment of 1700 students STU offers Bachelor of Arts and Bachelor of Social Work degrees for undergraduates in addition to distinctive program opportunities like the Bachelor of Arts (Aviation Stream) the Mikmaq and Wolastoqey Bachelor of Social Work and the Bachelor of Applied Arts. For those interested in post-degree or graduate studies St. Thomas offers a Bachelor of Education and a Master of Social Work.

Professors are distinguished scholars authors and commentators and provide an outstanding education to their students. STU outperforms the Canadian university average for effective teaching a supportive environment student-faculty interactions and higher order learning (National Survey of Student Engagement). Students report greater gains in critical thinking writing and problem solving when compared to the national average (CUSC Survey of First-Year Students). The university holds Canada Research Chairs in global and transnational studies and in physical culture and social life as well as a health research chair in community health and aging.

Mission

St. Thomas University prioritizes teaching and learning so that each student is prepared for personal and career fulfillment. Through leading programs informed by our humanistic approach and opportunities for experiential education we offer a robust and inclusive learning community that fosters connections across academic disciplines and emerging scholarly areas. On our beautiful campus supportive faculty and staff create the ideal place for discovery and possibility. Each St. Thomas student is empowered to think independently communicate effectively and act responsibly. Meaningful contributions to the communities we serve locally nationally and globally are made today through our teaching and research and tomorrow through the success of our alumni.

Vision

St. Thomas University commits to become the leading choice for students seeking a holistic university student experience.