Bright Futures Administrative Support Graduate Assistant

General Summary

Bright Futures 21st CCLC an EMU network of high-quality afterschool programs in 22 schools across Ypsilanti Romulus and Wayne-Westland Community School Districts. The programs are federally funded and supported by the State of Michigans Department of Education and the Michigan Lifelong Education Advancement and Potential (MILEAP) Department.

We are one of the largest networks in the region supporting over 150 staff volunteers and vendors. Our vision and mission is to provide high-quality educational and enrichment opportunities to students living in vulnerable and under-resourced communities. We strive to be of best and highest service to young people their families and communities.

The Administrative Support GA will commit to a term of service beginning early October 2025 through the end of the winter term in late April/early May 2026.

Principal Duties and Responsibilities

Overall Goal of the Administrative Support Graduate Assistant:

• The goal is to increase support for the network specifically the business and administrative side of our work by helping with tasks such as organizing and maintaining files coordinating staff vendor and volunteer paperwork supporting network-wide communications and planning training logistics (space reservations food ordering materials etc.).
• The Administrative Support GA will also provide support to the Leadership Team and Site Coordinators if needed in addition to supporting the Assistant Director of Business and Operations with other administrative tasks and duties as assigned.

Rationale:

• Bright Futures is a large network serving staff and youth in three districts and nearly 25 municipalities. We work to meet the needs of the communities we serve the landscape of EMU MDE/MILEAP and to adequately provide the supports that are needed. We are looking to support a current Graduate Student to learn about this exciting and necessary work and the critical role of business and operations. We serve thousands of young people and their families and cant do it successfully without the support of a strong business and operations area.

Primary Tasks/Expectations/Deliverables:

• Working with the director of business and operations the Administrative Support Graduate Assistant will assist in the following areas:
  • Organizing and Maintaining Files
  • Coordinating paperwork for staff vendors and volunteers
  • Helping to insure that daycare licensing grant EMU or district policies are being properly adhered to
  • Assist with the design and implementation of network-wide communications
  • Planning training logistics such as space meals and materials
  • Prepare budget trackers
  • Creation of documents and resources
  • Supporting staff with business-related needs
  • Other duties as assigned

Minimum Qualifications:

• Enrollment in an EMU masters degree program in Business Public Administration Education or a related field.
• Proven ability to work effectively with staff and community members including those from diverse backgrounds.
• Previous experience demonstrating strong leadership abilities influencing others in a positive manner while achieving goals and effectively communicating ideas and generating support for ideas.
• Ability to work independently and analytically exercise discretion and good judgment.
• Excellent verbal and written communication skills and computer skills.
• Ability to manage multiple projects; strong planning and organizational skills.
• Willingness to handle complex and detail-oriented workload.
• Successfully pass background screening as required by licensing including fingerprinting.

Preferred Qualifications:

N/A

Special Instructions:

Please include a Cover letter resume and list of references with your application