Assistant

Hogan Lovells is seeking aAssistantto join our PA and Document Services Team. This role will be based inDenver CO with shift hours generally from9:00 a.m. 5:30 p.m. MT. A minimum of four (4) days in the office and flexibility for occasional overtime is required.

The Assistant plays a critical role providing advanced-level legal assistant work for a variety of timekeepers including but not limited to lawyers specialists consultants paralegals and other functional professionals.

If you are detail-oriented highly motivated and committed to providing excellent client-service this could be the perfect opportunity for you.

Key responsibilities include:

• Assisting lawyers and other timekeepers in all practice areas and departments with a variety of administrative support areas acting as a point of contact navigating the Firm and answering questions.
• Calendaring file and email management research scheduling copying scanning mailings billing audits and check requests.
• Reviewing editing closing timekeepers daily time entries running time entry reports and conducting time entry transfers through the Firms web-based program.
• Preparing expense reports and arranging for payment of vendor invoices in a timely manner.
• Coordinating meetings both in-person and virtually arranging rooms video conferencing technology needs invitations calendaring catering etc.
• Completing engagement letters conflict checks and opening new matters when requested.
• Conducting check-ins with lawyers and others to whom APADS provides support.

Qualifications & Skills

• Advanced working knowledge of Microsoft Word Excel PowerPoint Outlook Best Authority InTapp Time Emburse and DraftXpress
• Proficient in NetDocument or similar document management system.
• Knowledge and proficiency in second language highly desirable.
• Excellent communication organizational and analytical skills.
• Ability to juggle various assignments and produce accurate work product in a fast- paced deadline-oriented environment.
• Flexible attitude and the ability to deal well with changing assignments and priorities.
• Actively seeks to maximize productivity and promote teamwork and assist the entire team.

Education & Experience

• Experience in a law firm or other professional services environment preferred.
• Microsoft Office Specialist (MOS) certification preferred.
• Additional college or technical training preferred; Associate or Bachelors degree in a relevant field desirable.

The annualized salary range for this position is $65000 to $82000 depending on the candidates overall experience and other job-related factors permitted by law. Full time employees may be eligible for a discretionary addition full time employees as well as some part time employees will be eligible for the firms fringe benefits as they currently exists.

This job description sets forth the responsibilities of this position and may be changed from time to time as shall be determined.

Hogan Lovells is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race color religion sex pregnancy age national origin disability sexual orientation gender identity or expression marital status genetic information protected Veteran status or other factors protected by law.

Hogan Lovells complies with federal and state disability laws and makes reasonable accommodations for applicants and candidates with disabilities. If reasonable accommodation is needed to participate in the job application or interview process please contact our Benefits Department at