Project Manager, Advancement

Position Title: Project Manager Advancement
Department: Advancement
Position Type:Permanent Full Time
Classification: MPE Band D
Salary Range:$
Posting Date: September 12 2025
Closing Date:September 19 2025

Overview

The Project Manager Advancement leads key implementation and process improvement projects within Advancement while also acting as the liaison between the Marketing & Communications production team (graphic design photography/videography social media) and Advancement/University stakeholders requesting creative work. The Project Manager ensures an efficient workflow from project intake through to final delivery. The ideal candidate is an experienced project manager with exceptional communication skills strong problem-solving abilities and the capacity to manage multiple priorities in a fast-paced deadline-driven environment.

Key Responsibilities

• Coordinate all phases of significant key projects as identified and prioritized by the VP of Advancement. Some examples are but not limited to the implementation of a new CRM system for Advancement the StFX 175 Celebrations and other large projects affecting both Advancement and the University.
• Receive and review production and project requests from internal and occasionally external clients ensuring they are complete and clear before passing to Production Team.
• Coordinate all phases of creative projects from intake to final delivery ensuring timelines budgets and expectations are met.
• Collaborate with Production Team to assign prioritize and schedule tasks based on bandwidth project deadlines and team capabilities.
• Identify all assets and information required for successful project execution. Proactively follow up with requestors to gather missing materials or clarify instructions.
• Serve as the point of contact between requestors and the Production Team. Translate feedback and updates in a clear and actionable way.
• Help improve internal processes to enhance team productivity including workflow documentation template creation and task tracking systems.
• Maintain up-to-date project tracking and communicate regular status updates to stakeholders (when required).

Qualifications

• Minimum of a Bachelors degree in Business Administration Communications Public relations or Marketing
• Experience in project management. PMP or official certification will be considered an asset
• Experience in project coordination production management or creative operations preferably in a marketing videography or design environment
• Strong understanding of creative workflows and design/production terminology
• Excellent organizational and time-management skills with the ability to juggle multiple projects
• Exceptional communication skillsboth written and verbal
• Proficient with project management tools (e.g. Asana Trello or similar)Comfortable tracking down missing details or assets with persistence and professionalism
• Our ideal candidate is a detail-oriented self-starter with a strong sense of accountability who thrives in a fast-paced environment collaborates effectively and proactively drives solutions forward.

To apply for this opportunity click the Apply Now button and upload your cover letter resume and references.

StFX is located in Mikmaki the ancestral and unceded territory of the Mikmaq People.

Our institution is committed to upholding the values of equity diversity inclusion and accessibility. We encourage applications from members of groups that have been historically disadvantaged and marginalized including Indigenous persons (especially Mikmaq) racialized persons (especially African Nova Scotians) persons with disabilities those who identify as women and/or 2SLGBTQIA and any others who would contribute to the diversity of our community. Please note that all qualified candidates are encouraged to apply; however applications from Canadians and permanent residents will be given priority.

We are also committed to the elimination of barriers to participation for persons with disabilities. Should you require an accommodation during the recruitment process please contact People and Culture at or .

About St. Francis Xavier University

Established in 1853 St. Francis Xavier University (StFX) is consistently recognized as one of the best universities in Canada. StFX exceeds the needs of todays undergraduates through providing the very best academic experience -- outstanding teaching exceptional hands-on research opportunities and global exchanges -- all within Canadas most vibrant and inspiring residential campus. Here the focus is on the academic and the personal development of every student making community and social engagement a large part of the learning experience. Our students are academically strong and highly engaged in every aspect of life determined to make a positive impact on the world.

In 2022 Macleans annual university rankings put StFX #1 in student satisfaction and #2 in reputation across Canada in the primarily undergraduate more visit

About Antigonish Nova Scotia

The beautiful and historic town of Antigonish is located within the northeastern corner of Nova Scotia. Only a 15-minute drive from the ocean and a two-hour drive to major urban centres Antigonish is a family-friendly community with a diverse and growing population and provides access to excellent education at all levels. The town is surrounded by rolling countryside and beautiful beaches and is a hotspot for outdoor recreation sports and other active lifestyle activities. Antigonish supports a vibrant culture in the arts with music performing arts visual arts and crafts and fabulous festivals happening throughout the year.

For more information visit .

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