Accounts Receivable / Accounting Specialist
Accounts Receivable / Accounting Specialist
Posted on :
13-09-2025
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1 Vacancy
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Job Description
Job Details
Experienced
Irvine/CA - McKinley Equipment Corp - Irvine CA
Full Time
4 Year Degree
$27.00 - $34.00 Hourly
None
Day
Accounting
Description
- Responsible for helping support all accounting and financial functions and associated systems.
- Monitor accounts receivable aging reports and identify overdue accounts
- Proactively contact customers via phone and email to collect outstanding balances
- Resolve billing discrepancies and disputes in a timely and professional manner
- Document all collection activities payment promises and customer communications in the system
- Coordinate with sales and service to address and resolve customer concerns
- Process payments apply cash receipts and issue statements or invoices as needed
- Recommend accounts for escalation collections agency placement or write-offs
- Verify receipt of Purchase Orders prior to invoicing for equipment and installation including verification of correct serial numbers price and quantity.
- Handle Sage invoicing including the scanning of all invoices into DocRecord with notations in Salesforce.
- Create various billings including: dummy billing contractor billing online billing; ensure that all billings are scanned into DocRecord and noted in Salesforce.
- Process and apply credit memos as applicable and manage portal billing submissions as required.
- Receive and process Preliminary Notices including: put job numbers on enter owner information into Salesforce and scan into DocRecord.
- Maintain accounting folders and additional filing including: new folders hardcopies of billing releases preliminary notice.
- Respond to phone calls emails and faxes for billing revised billing releases
- Other duties as assigned
Qualifications
Qualifications:
- Strong knowledge of accounting principles and collections practices
- Proficiency in Microsoft Excel and accounting software (Sage SalesForce Service Channel preferred)
- Excellent communication negotiation and customer service skills
- Strong attention to detail and organizational abilities
- Ability to work independently and handle multiple priorities and tight deadlines
- Punctual and reliable
- Solid numeracy skills
- Skilled at multitasking and data management
- Excellent problem-solver
- Trustworthy and maintains confidentiality
Physical Requirements:
- Prolonged sitting
- Frequent telephone must be able to speak and hear well enough to communicate with others
- Must be able to see well enough to read the computer screen
- Grasping/Feeling: must be able to write type manipulate a mouse and use telephone system
- Ability to think and process information quickly clearly and accurately
Required Experience:
Senior IC
Employment Type
Full-Time
Department / Functional Area
Key Skills
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