Office Administrator - Hanrahans Accounting Services
Office Administrator - Hanrahans Accounting Services
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Salary Not Disclosed
1 Vacancy
Job Description
About Us
Hanrahans was established in 1993 by Michael Hanrahan and collectively our team brings over a hundred years of experience in accounting tax business advisory and financial planning.
Were looking for a highly organised and detail-oriented Administrative Officer to support the smooth day-to-day operations of our accounting practice. You will play a key role in business client services management support internal systems client services compliance lodgments and invoicing.
Why Join Us
- Salary from PHP 50000 to 70000 per month
- Monday to Friday 9:00 AM to 5:00 PM AEST/AEDT
- Permanent work-from-home setup
- 20 days of paid leave AU public holidays (with flexibility to swap for PH holidays)
- Annual salary review
- Equipment supplied
- Ongoing training and career growth opportunities
- A fun supportive team to work with
Key Responsibilities
Business Client Service Management
- Job workflow assistance and reporting.
- Accountant queries support.
Document & Information Management
- Organise and maintain files related to:
o Client annual and bookkeeping information
o Ongoing client-supplied documents
o ATO communications (e.g. notices BAS IAS escalations)
o Signed client documents and completed workpapers
o General client communications.
Client Services Support
- Assist with onboarding new clients: gather required documents and set up practice systems.
- Support client offboarding by finalising records and compliance tasks.
- Provide client support for accessing portals or uploading documentation.
Compliance & Lodgment Support
- File lodgments as required.
- Update financial or address records with ASIC ATO and ABR.
- Assist with preparation and sending client checklists.
- Invoicing & Financial Administration
- Prepare and process client invoices including drafting service descriptions (with input from the accountants) and outlining fees/hours where required.
- Communicate with suppliers and handle accounts-related correspondence.
- Maintain and update accounting software systems.
- WIP and Accountability reporting assistance.
Potential Development Tasks (With Training)
- Prepare client checklists.
- Review submitted client information for accuracy and completeness.
What Were Looking For
Skills & Attributes
- Strong attention to detail and follow-through
- Excellent time management and organisational skills
- Clear and professional written/verbal communication
- Comfortable using Microsoft Office and accounting/practice management software (Xero XPM or similar)
- Ability to juggle multiple priorities and meet deadlines
- Proactive adaptable and eager to learn new systems
- Demonstrates reliability and integrity in all tasks and client interactions
- Takes initiative to identify and undertake additional work when current tasks are complete
- Possess a completer mentality and approach
Qualifications & Experience
- Prior experience in an administrative role (ideally within accounting or professional services)
- Familiarity with ATO ASIC and ABR systems (a plus)
- Experience with document and client management systems (desirable)
Employment Type
Full Time
