Facilities Manager

ESSENTIAL DUTIES and RESPONSIBILITES:

• The Site Facilities Manager reports to the Account Director and is responsible for the following activities:

• Oversee the daily operations of the Program.

• Manage all activities of the team and integrate with other departments within the clients facility.

• Ensure compliance with all applicable rules and regulations.

• Effectively communicate and collaborate regularly with clients stakeholders within the organization to ensure program objectives are being met.

• Supervise the planning budgeting and control of operation expenses.

• Plan develop and administer annual budgets forecasts management plans monthly performance reports and variance reports. Maintain strict control of operating expenses.

• Supervise the onsite management of unionized employees to ensure optimum performance.

• Monitor the teams performance through use of objective metrics reported at least on a monthly basis.

• Develop mentor and empower team to reach their full potential both technically and professionally.

• Proactively evaluate current and future services and support and make recommendations for continuous improvement.

• Perform regular inspections of the facility and recommend and direct improvements maintenance and repairs as per contract deliverables.

• Contract for vendor services.

• Maintain key relationships with clients tenants FD and other government agencies.

• Performs other duties as assigned

MANAGERIAL RESPONSIBILITIES:

• Manages all site Integrated Facilities Management functions is responsible for the overall direction coordination and performance evaluation of staff.

• Manager carries out supervisory responsibilities in accordance with the organizations policies and applicable laws.

• Responsibilities include interviewing hiring and training employees; planning assigning and directing work; appraising performance; rewarding and disciplining employees; addressing complaints and resolving problems.

COMPETENCIES:

Safety and Risk Management Role models safety culture. Implements safety program at the site level. Performs regular behavioral safety inspections and observations. Provides safety resources implements programs and policies and resolves safety issues. Directs security procedures; Performs security inspections/audits and conducts drills.

Problem Solving Understands business implications of decisions; Aligns work with strategic goals. Develops and implements cost saving measures; Identifies and resolves problems in a timely manner; Leads and participates in group problem solving situations.

Communication Strong focus on customer service. Expert at listening. Speaks clearly and persuasively in positive or negative situations; Responds well to questions; Demonstrates group presentation skills; Writes clearly and informatively; Presents information objectively.

Teamwork Builds and rewards teamwork. Manager puts success of team above own interests.

Leadership Displays passion and optimism; Inspires respect and trust; mobilizes others to fulfill the vision. Exhibits confidence in self and others; Treats people with respect; Keeps commitments; inspires the trust of others; Works with integrity and ethically; Upholds organizational values. Delegates effectively

Inspires and motivates others to perform well; Effectively influences actions and opinions of others.

Managing People Sets and achieves challenging goals; Builds a diverse workforce.

Takes responsibility for subordinates activities; Makes self available to staff; Provides regular performance feedback; Develops subordinates skills and encourages growth; Fosters quality focus in others; Improves processes products and services.

Quality Management Looks for ways to improve and promote quality; Demonstrates accuracy and thoroughness.

Organizational Support Follows policies and procedures; Completes administrative tasks correctly and on time; supports organizations goals and values; Benefits organization through outside activities; Supports affirmative action and respects diversity.

Judgment Understands organizations strengths & weaknesses; Analyzes market and competition; Identifies external threats and opportunities; Adapts strategy to changing conditions. Includes appropriate people in decision-making process

Planning/Organizing Prioritizes and plans work activities; Uses time efficiently; Plans for additional resources; Sets goals and objectives; Organizes or schedules other people and their tasks.

Quality Demonstrates accuracy and thoroughness; Looks for ways to improve and promote quality; Applies feedback to improve performance; Monitors own work to ensure quality.

Productivity and Efficiency Continually strives to improve productivity. Implements cost savings plans and programs. Takes responsibility for outcomes; Keeps commitments; Volunteers readily; Undertakes self-development activities.

Innovation Displays original thinking and creativity; Meets challenges with resourcefulness; Generates suggestions for improving work; Develops innovative approaches and ideas; Presents ideas and information in a manner that gets others attention.

QUALIFICATIONS

The requirements listed below are representative of the knowledge skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION and/or EXPERIANCE

Bachelors degree from four-year college or university; or seven to ten years related experience; or equivalent combination of education and experience.

LANGUAGE SKILLS

• Ability to read analyze and interprets general business periodicals professional journals technical procedures or governmental regulations.

• Ability to write reports business correspondence and procedure manuals.

• Ability to effectively present information to managers clients and customers.

BUSINESS SKILLS

Ability to apply concepts such as fractions percentages ratios and proportions to practical situations.

COMPUTER SKILLS

• Knowledge of Corrigo system Financial Yardi systems

• Knowledge of BMS systems.

• Knowledge of Business Systems MS 360 Internet software; MS Excel

REASONING ABILITIES

Ability to troubleshoot issues define problems in Integrated Facilities Management service delivery collect data establish facts and draw valid conclusions. Ability to interpret an extensive variety of technical instructions

OTHER QUALIFICATIONS

Experience in facilities services is preferred. Industry designation preferred. Must have ability to identify best practices within industry and a proven ability to apply across multi-site/account scope. Experience in life sciences environments required. Scheduling and Planning experience is required.

IDEAL CANIDATE

• Build and lead high performing teams attract and retain the best qualified individuals for the positions available.

• Foster change and promotes innovation seeks solutions that strengthen safety quality compliance value and effectiveness.

• Accountable for results translates goals into actionable plans and monitors results.

• Poses highly developed organizational skills with the ability to manage numerous high priority activities and delegate effectively.

• Manage work load with effective balance of internal and external resources including integrated facilities management models and organized labor.