Procurement Analyst

This is an internal job posting. Only former Multnomah County employees on an active recall list may apply for this opportunity through this site.

Current employees: Please apply through the employee portal to be considered for this opportunity.

Pay Range:

Department:

Job Type:

Exemption Status:

Closing Date (Open Until Filled if No Date Specified):

The Opportunity:

This is an internal recruitment open to all current regular trial service and limited duration employees of Multnomah County who are in paid status on approved leave or on an active recall list.

Temporary and on-call employees in Local 88 may apply for an internal recruitment if they were hired through a competitive civil service process.

Temporary and on-call employees who are not in Local 88 may apply for an internal recruitment if all of the following conditions are met:

• The employee was hired into the current temporary or on-call position via a competitive recruitment and selection process consistent with the countys Personnel Rules;

• The employee has worked in an on-call and/or temporary capacity at least five hundred (500) hours within twelve (12) months preceding the date of application;

• The recruitment is for a position in their current department; and

• The recruitment will not result in a promotion to a job class with a higher maximum salary rate.

Overview

Are you an aspiring Procurement Analyst who is able to establish and maintain strong working relationships with all levels of County Management employees partners and the public Are you detail oriented and want to use your professional and technical skills to serve the greater good If so and you happen to be looking for a new opportunity we should talk.

Multnomah Department of County Management Central Purchasing is seeking a Procurement Analyst to fulfill the following:

• Provide customer support direction solicitation review and interpretation of County administrative rules policies for departments conducting intermediate procurements (generally $250000 and under) and assists with formal County procurements (generally over $250000) working in close partnership with senior purchasing staff departmental purchasing and program staff.

• Analyzes information and problems performs research evaluates alternatives and develops sound conclusions recommendations and best business practices.

• Assists both County and non-County requests for information on procurement and contract related topics.

• Conducts compliance reviews and audits of County procurements in Multnomah County ERP System.

• Reviews and approves departmental sourcing requests and cooperative contracts.

• Knowledgeable in the use of purchasing and contract software and ERP systems able to create procurement documents manage e-filing systems generate reports collect data and provide analysis of spend workflow and other purchasing related data.

• Assist with providing purchasing related training to County staff the public and other government agencies.

• Review update and implement new or established processes instructions and forms. Exercise sound independent judgment and professionalism in all procurement transactions and customer interactions.
  

This is an exciting time to join one of the most outstanding public procurement teams in the country and be a part of shaping how the County does business. We value professionalism invest in our staff and hold ourselves and the organization to high ethical standards. We operate to foster safety trust and belonging for our community throughout the work services and programs we provide.

To Qualify

We will consider any combination of relevant work experience volunteering education and transferable skills as qualifying unless an item or section is labeled required. Please be clear and specific about how your background is relevant.

Minimum Qualifications/Transferable Skills*:

• A Bachelors Degree - in lieu of a degree will we consider equivalent years of related experience

• One (1) year experience in purchasing or contract administration; or one (1) year compliance work including reviewing applying interpreting and communicating public rules and policies

Preferred Qualifications/Transferable Skills*: You do not need to have the following preferred qualifications/transferable skills to qualify. However keep in mind we may consider some or all of the following when identifying the most qualified candidates. Please clearly explain on your application how you meet any of the following preferred qualifications/transferable skills.

• CPPB or CPPO Certification from Universal Public Procurement Certification Council.

• More than 3 years experience in purchasing or contract administration

*Transferable skills: Your transferable skills are any skills you have gained through education work experience (including the military) or life experience that are relevant for this position. Be sure to describe any transferable skills on your application and clearly explain how they apply to this position.

Screening and Evaluation

The Application Packet: Your completed application must include the following items:

• A completed online application.

• A resume that contains your relevant experience and education. Please be sure your resume includes the following for each employer: name of employer location dates of employment your title a brief summary of your responsibilities and if applicable the number of employees under your supervision.

• A cover letter that expands on your resume and addresses

  • why you are interested in this position and;

  • demonstrates how your experience and skill set aligns with the minimum and preferred qualifications listed.

Note: The application resume and cover letter should demonstrate your work experience/skills and how it is related to those shown in the Overview and To Qualify sections of the job announcement. Please be thorough addressing how you meet the minimum and any preferred qualification listed as these materials may be scored and determine if you move forward in the process.

The Selection Process: For details about how we typically screen applications review our overview of the selection process page. We expect to evaluate candidates for this recruitment as follows:

• Initial review of minimum qualifications: We may do an additional preferred review phone screen and/or send out additional supplemental questions to identify those highest qualified.

• Consideration of top candidates: We will consider qualified candidates in order of rank and score from the list of eligible candidates. This may include panel interview(s) a hiring interview and/or additional testing to determine the best candidates for a position.

• Background check and reference checks: All finalists must pass reference checks and some departments may require a criminal records check.

Additional Details

This recruitment may be used to fill full-time part-time temporary limited duration and on-call positions.

Type of Position: This hourly union-represented position is eligible for overtime.

Schedule: Monday - Friday; There may be some flexibility with scheduling and daily start and end times. After initial training is completed along with the possibility of alternative schedules (9/80s or 4/10s) may also be available after completion of the new hire probationary period.

Routine Telework: This position is designated as routine telework meaning you may work remotely (from home); a hybrid schedule also is available. As with all routine telework positions employees may be required to come into the office on occasion. The designation of Routine Telework may be subject to change at a future time. All employees must reside in Oregon or Washington; the county cannot support ongoing telework from other locations. The onsite work location for this position is:Multnomah Building 501 SE Hawthorne Blvd Portland OR 97214.

Multnomah County offers an exceptional benefits package including employer-funded retirement savings; health and dental insurance at very low cost to full-time employees and their dependents; paid parental leave; wellness programs; a focus on work-life balance; and much more. Find more details on our benefits website.

Equal Pay Law: Please be advised that the pay range listed for this position is intended to provide general guidance on the earning potential for the role. However actual compensation will be determined in accordance with the Oregon Equal Pay Law and will take into account factors such as the candidates relevant experience and education. Candidates should expect that initial offers will be made within the listed pay range and may not be at or near the top of the range.

Serving the Public Even During Disasters

Everyday Multnomah County staff work together to serve as a safety net for our communities. During a disaster this safety net becomes even more critical. All County employees have a role in serving the public during inclement weather natural disaster or other types of community emergency response. During these emergency responses while typically there begins with a call for volunteers county employees may ultimately be reassigned from their current position to a role in the emergency response in order to support the critical needs presented by our communities. For more information please visit the Disaster Service Worker Information page.

Diversity and Inclusion: At Multnomah County we dont just accept difference; we value it and support it to create a culture of dignity and respect for our employees.

We are proud to be an Equal Opportunity Employer. We evaluate qualified applicants without regard to race color religion sex sexual orientation gender identity national origin disability veteran or protected veteran status genetic information and other legally protected characteristics. The EEO Know Your Rights poster is available for your reference. Multnomah County is a VEVRAA Federal Contractor. We request priority protected veteran referrals.

Veterans Preference: Under Oregon Law qualifying veterans may apply for veterans preference. Review our veterans preference page for details about eligibility and how to apply.

Accommodation under the Americans with Disabilities Act: We gladly provide reasonable accommodation to anyone whose specific disability prevents them from completing an application or participating in this recruitment process. Please contact the recruiter below in advance to request assistance. Individuals with hearing or speech impairments may contact the recruiter through the Telecommunications Relay Service by dialing 711.

Questions

Recruiter:

Email:

Phone:

Application information may be used throughout the entire selection process. This process is subject to change without notice.

Disclaimer: This announcement is intended as a general descriptive recruitment guide and is subject to change. It does not constitute either an expressed or implied contract.

Job Profile: