Office Administration Specialist

Every day we get opportunities to make a positive impact on our colleagues partners customers and society. Together were pioneering the solutions of the future and unlocking the full potential of precious resources. Trusted to act on initiative we challenge conventional thinking to develop world-leading technologies that inspire progress in vital areas including energy food water and shipping.

As we push forward the innovative open spirit that fuels our 140-year-old start-up culture and rapid growth also drives our personal growth. So as we shape a more resourceful less wasteful world we build our careers too.

About the Role

As ourOffice Administration Specialist youll be the first point of contact for employees and visitors regarding office and administrative matters. Youll play a key role in ensuring smooth daily operations managing vendor relationships and fostering a welcoming and positive atmosphere in the workplace.

Key Responsibilities

• Serve as the first point of contact for employees on office facility and administrative topics

• Organize reception office facilities and company documentation

• Manage relationships with external vendors (e.g. office supplies equipment)

• Handle incoming and outgoing correspondence including prioritizing daily mail

• Coordinate customer and guest visits including logistics accommodation catering and bookings

• Arrange domestic and international travel

• Contribute to a positive and engaging office environment

What You Bring

• Minimum 1 year of relevant experience in office facility or administrative roles

• Proficiency in English (written and verbal)

• Strong communication and interpersonal skills

• Proactive responsive and resourceful approach

• Ability to multitask and meet deadlines under pressure

• Discretion in handling sensitive and confidential information

• Solid computer skills especially with MS Office

• Full-time availability at the office with a start time between 8:00 and 9:00

What We Offer

• An open and collaborative work environment with room to influence your role

• Attractive salary and benefits package including:

  • Private medical care for you and your family

  • Life insurance

  • Lunch card

  • Access to MyBenefit platform (Multisport or other vouchers)

• No formal dress code

• Annual integration events

• Opportunities for employee volunteering and CSR projects

Our office is located at Przybyszewskiego 56 Kraków (Bronowice).

We review applications continually so please submit your application as soon as possible. Please note that we do not accept applications sent via email - please submit your application online.

We care about diversity inclusion and equity in our recruitment processes. We also believe behavioral traits can provide important insights into a candidates fit to a role. To help us achieve this we apply Pymetrics assessments and upon application you will be invited to play the assessment games.

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