Administrative Associate III (Mathematics)
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Job Location:
Prairie View, TX - USA
Monthly Salary:
Not Disclosed
Posted on:
12-09-2025
Vacancies:
1 Vacancy
Job Summary
Job Title
Administrative Associate III (Mathematics)Agency
Prairie View A&M UniversityDepartment
MathematicsProposed Minimum Salary
$12.07 hourlyJob Location
Prairie View TexasJob Type
StaffJob Description
The Administrative Associate III will provide administrative and clerical support to Mathematics personnel in the execution of daily administrative duties such as acting as a receptionist; maintaining departmental files to include those of faculty; building Mathematics courses and meeting university deadlines for attendance grades or other required reports; and other related tasks as assigned.
This position may pay more than the salary listed above depending on the qualifications and experience of the selected candidate.
Responsibilities:
Disseminates information to Deans and other campus offices as necessary.
Manages day-to-day copying faxing and mailing of documents.
Prepares and updates brochures and other periodic publications.
Maintains files of correspondence on faculty and student records.
Files documents within 72 hours of receipt.
Maintains database and interacts with the Student Information System and Banner to gather student files for registration add and drop for students majoring in mathematics.
Schedules and coordinates meetings workshops and conferences.
Prepares and files minutes of departmental faculty.
Responds to communications and requests from students the university community and other external universities and firms regarding the mathematics program curriculum research and the mathematics department.
Prepares data and gathers information for surveys after consulting with the department head.
Coordinates overlapping activities of the administrative staff and student worker personnel.
Provides technical assistance on a daily basis regarding computers copier machines telephone equipment overhead projectors and other equipment in the department.
Coordinates acquisitions and distribution of keys to W.R. Banks 3rd Floor level.
Implements day-to-day administrative procedures and processes consistent with established university and the system rules regulations and policies including preparing purchase orders purchasing via ProCard preparing reconciliation reports ordering and monitoring supplies for the department and handling departmental travel arrangements and reimbursements. Performs all necessary tasks regarding faculty contacts students scholarships graduate assistantships workloads overload external employment reports small class reports and inventory reports.
Updating necessary faculty data.
Assists mathematics advisors and mathematics majors to enroll in courses; assists faculty with inputting grades attendances and grade changes; performs various departmental-related duties through Banner FAMIS Workday and Panther Tracks.
Ensures all equipment and supplies of the department are kept in a safe and secured environment.
Providing administrative and clerical support to the Department Head of Mathematics primarily and then to other departmental faculty in the execution of daily secretarial duties such as acting as a receptionist.
Hand-delivering documents to various offices on campus; distributing mail ordering textbooks and desk copies.
Maintaining departmental files to include those of faculty staff and students.
Overseeing the operations and activities of the students working in the department and of the tutorial lab and assisting the Department Head with class scheduling registration preparation of the annual budget and informing Dept. head when faculty or staff are absent.
Performs other duties as assigned.
Required Education and Experience:
High School Diploma
Three years of related experience.
Required Knowledge Skills and Abilities:
Knowledge of word processing spreadsheet and database applications.
Ability to multitask and work cooperatively with others.
Strong verbal and written communication skills.
Ability to work with sensitive information and maintain confidentiality.
Strong interpersonal and organizational skills.
Job Posting Close Date:
09/20/2025
Required Attachments:
Please attach all required documents listed belowin the attachment box labeled as either Resume/CV or Resume/Cover Letter on the application. Multiple attachments may be included in the Resume/CV or Resume/Cover Letter attachment box. Any additional attachments provided outside of the required documents listed below are considered optional.
Resume or Curriculum Vitae
Cover Letter
Application Submission Guidelines:
All applicants are required to apply via our Career Site on or before the closing date indicated on the job posting. Applicant inquiries received via email and websites such as Indeed HigherEdJobs etc. will not be considered unless the individual has applied to the available position via thePVAMUCareer site.
The required documents listed in the above Required Attachments section must be attached to the application prior to the job closing date indicated to ensure full consideration for the application submitted. Please contact the Office of Human Resource on or before the closing date indicated above at or should you need assistance with the online application process.
Background Check Requirements:
All positions are security-sensitive. Applicants are subject to a criminal history investigation and employment is contingent upon the institutions verification of credentials and/or other information required by the institutions procedures including the completion of the criminal history check.
Equal Opportunity/Veterans/Disability Employer.
Required Experience:
IC
Key Skills
- Experience Working With Students
- Classroom Management
- Algebra
- Behavior Management
- Classroom Experience
- Lesson Planning
- Math
- Calculus
- Teaching
- Tutoring
- Geometry
- Trigonometry
About Company
Academic Programs Prairie View A&M University is the second-oldest public institution of higher education in the state of Texas. Empowered by a shared sense of history and experience, we have built an unparalleled reputation for empowering scholars to carry our rich legacy of distinct ... View more
