Project Manager (Patents)

Position Objective: Provide services as a Project Manager in support of the overall functions of Officer of the Director (OD) Technology Transfer and Intellectual Property Office (TTIPO) within the National Institute of Allergy and Infectious Diseases (NIAID).

Duties and Responsibilities:

• Manage all aspects of patent-related work in support of the TTIPO Technology Transfer and Patent Specialists (TTPS) including:
  • Prepare and route invention/patent filing recommendation packages for review
  • Enter and analyze data perform data quality checks review and attach information relating to patent-filing patent annuities procurement of patent legal services patent workflow.
• Stay abreast of changes in the US and foreign patent laws and policies that have implications for NIAID and CDC patent portfolios and help implement necessary process and database adjustments to comply with appropriate changes.
• Review and monitor patent annuity and maintenance fee payment deadlines and data in internal and external databases ensure contracted annuity management service makes payments in accordance with patent filing recommendations and decisions made by NIAID and CDC and prepare upcoming patent annuity reports for review by TTPS periodically and as needed.
• Support effective management of NIAID and CDC intellectual property and of the Patent and Legal
• Services (PLS) task orders. Analyze patent budget expenses and project foreseeable costs associated with pursuing domestic and/or foreign patent protection for NIAID and CDC inventions.
• Generate reports to identify upcoming patent application filing deadlines to analyze and determine a patent filing strategy in advance of deadlines and to track patent expenditures on a monthly and quarterly basis.
• Route negotiated and finalized agreements for signature by NIH and applicants; close out and process executed agreements in appropriate databases.
• Generate reports relating to incurred and unreimbursed patent expenses for patent portfolios being licensed under agreements.
• Routinely assist with license royalty review analysis reporting and distribution.
• Provide assistance with license monitoring and enforcement activities for the NIAID and CDC portfolios.
• Enter data into and analyze data in databases perform data quality checks maintain database integrity for all actions relating to: patents employee invention reports (EIR) patent maintenance and annuities agreements and post-execution agreement compliance documentation. Data could broadly pertain to Licenses Confidentiality Disclosure Agreements (CDAs) Material Transfer Agreements (MTAs) Conditional Gift Fund Agreements (CGFs) Cooperative Research and Development Agreements (CRADAs) Sales and Progress reports etc and data related to the administration of the patent legal services contract.
• Participate in record retention policy implementation in databases and in physical records; timely remove records according to NARA approved record retention schedules.
• Generate docket reports and help assure that upcoming deadlines are communicated within the office.
• Make recommendations to TTIPO Director and other staff members to develop an acceptable plan for technical and administrative matters including identification of work to be done the scope to the project and deadlines for completion and proceeding independently.
• Coordinate with TTIPO staff on assignments with broadly defined goals or mission to be accomplished and support with implementation as required.
• Assist with preparation for and during TEAC and pre-TEAC meetings and with post- TEAC proceedings
• Assist with advertising and marketing efforts; prepare and submit materials for publications in Federal Register LinkedIn and other publications; assist in the administration of technology transfer agreements as necessary including managing communications with external organizations and NIAID divisions in regard to the biological materials and establishing simple agreements.
• Originate review and draft cover letters and memos and various other documents.
• Prepare training and standard operating procedure documents as needed to support TTIPO operations and use of databases.
• Provide accurate verbal and written responses to inquiries regarding the status of technology transfer agreements.
• Coordinate with staff members to complete special projects including preparation of educational and marketing materials.
• Generate miscellaneous patent and licensing reports as needed.
• Provide Notary Public services for Technology Transfer documents.

Basic Qualifications:

• Minimum of a Bachelors degree from an accredited college or university
• At least 3 years of patent paralegal experience in a law firm required

Minimum Qualifications:

• Ability to work independently multitask and pay close attention to detail.
• Strong written oral and visual communication skills.
• Ability and willingness to work on a team with excellent customer relations.
• Proficiency with Microsoft Word PowerPoint or other equivalent software suites

*This job description is not designed to cover or contain a comprehensive listing of activities duties or responsibilities that are required by this position.

To perform this job successfully an individual must be able to perform each essential duty satisfactorily. The requirements listed above are representative of the knowledge skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

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Qualified applicants will receive consideration for employment without regard to race color religion sex national origin disability protected veteran status or other characteristics protected by law.

This position is contingent upon contract award.