Executive Assistant - 14900
Executive Assistant - 14900
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Salary Not Disclosed
1 Vacancy
Job Description
Executive Assistant
Location: Lerma / Mexico City area (in-person presence preferred)
Languages: Spanish & English (fluent written and spoken)
Travel: Some domestic/international travel involvement (coordination and personal support)
About the Role
The Executive Assistant will provide high-level support to the CEO (both professional and family/personal) facilitating efficient day-to-day operations across his businesses and personal affairs. The EA will coordinate with teams across Mexico U.S. and Canada and help ensure that professional and personal priorities are aligned scheduled and executed smoothly.
Key Responsibilities
Manage daily calendar meetings travel logistics and scheduling for both business and personal commitments
Coordinate domestic and international travel (flights hotels ground transportation itineraries visas etc.)
Coordinate meeting logistics (in-person and virtual) prepare agendas slide decks briefing materials and follow-up summaries
Liaise with internal teams (operations finance legal real estate trading logistics) to ensure timely communication and preparation for meetings
Assist with personal/family tasks as needed (e.g. appointments household vendor scheduling family travel arrangements)
Maintain confidential files contact databases expense tracking and reconciliation
Manage outbound/inbound correspondence email filtering and prioritization ensuring timely responses
Coordinate special projects or events (business dinners company off-sites personal events)
Ensure seamless communication and alignment between and Mexicobased staff
Occasionally assist with ad-hoc tasks document preparation or small-scale research/presentation work as needed
Qualifications & Requirements
Proven experience as an Executive Assistant or similar role supporting C-level executives
Fluent in Spanish and English (both verbal and written)
Excellent organizational skills forward planning ability to juggle multiple priorities and anticipate needs
High degree of discretion professionalism and confidentiality
Strong interpersonal and communication skills
Proficiency in Microsoft Office Suite (Outlook Word Excel PowerPoint) and calendaring tools
Experience coordinating domestic/international travel logistics
Comfortable working in a fast-paced entrepreneurial environment with multiple business lines
Proactive flexible with a strong sense of initiative; able to adapt as priorities shift
Ideally located near Lerma / Mexico City to allow frequent in-person collaboration
Employment Type
Full Time
