Senior Coordinator, Communications
Senior Coordinator, Communications
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Salary Not Disclosed
1 Vacancy
Job Description
POSITION TITLE:
Senior Coordinator Communications
REPORTS TO:
Director Communications
LOCATION:
Indianapolis IN
FLSA STATUS:
Exempt
EMPLOYMENT TYPE:
Full-Time
ABOUT US
At Penske Entertainment we dont just host world-class events we create unforgettable moments. Our team fuels four iconic motorsports brands:
- Indianapolis Motor Speedway (IMS) home of the worlds largest spectator sporting facility and annually hosts the worlds most prestigious auto race: the Indianapolis 500 presented by Gainbridge.
- INDYCAR - The Indianapolis-based governing body for North Americas premier open-wheel auto racing series the NTT INDYCAR SERIES and its developmental series INDY NXT by Firestone.
- IMS Productions - A multifaceted broadcast and multimedia division that helps bring INDYCAR and IMS events to life for global audiences.
- Motorsports Events Management (MEM) Promotes major events featuring premier motorsports series throughout the United States.
Whether on the track behind the scenes or on the screen our people are at the heart of everything we do. If youre ready for a career where excitement purpose and impact collidewe want to meet you.
WHAT YOULL DO
The Senior Coordinator of Communications plays a key role in supporting all IMS PR activities. This individual works to help IMS implement plans necessary to reach a majority of its key PR goals. With this position a special emphasis is placed on media outreach and engagement while ensuring written content both online and for PR announcements/activities maintains IMS brand standards.
In this role youll be an important part of delivering top-tier experiences to fans partners and teams across the motorsports world. Youll take ownership of key responsibilities collaborate across departments and bring energy and innovation to a fast-paced environment.
YOUR RESPONSIBILITIES
- Play a leading role in the brainstorming and production of media events/stunts/press conferences. This often includes being IMS PRs liaison to the operations partnerships and legal teams.
- Conduct outreach with members of the media and lead IMS PR working groups as requested by Director Communications.
- Assist in the implementation and completion of tasks associated with an overall marketing and media plan for Indianapolis Motor Speedway as directed by leadership.
- Partner with INDYCAR colleagues to implement the integrated public relations plan to promote the Indianapolis 500 and the entire Month of May in an effort to leverage the sports biggest stage to advance the series broader objectives. Provide similar support to NASCAR IMSA and other series competing at IMS.
- Serve as liaison to IMS digital media team ensuring proper amplification of IMS PR efforts across all channels.
- Gather information necessary to answer media inquiries regarding the Indianapolis Motor Speedway and the annual events it puts on.
- Become familiar with key motorsports media and media in race markets and create beneficial relationships and support consistent communication with local regional and national motorsports media as assigned.
- Assist with coordination of media operations for all IMS events including event planning and implementation of logistics needed to create a positive working environment for the media while they cover IMS-related events.
- Draft IMS press releases and media advisories as well as welcome letters and fan correspondence for senior IMS officials. Assist in writing editing and production of IMS event and marketing materials.
- Coordinate e-mail replies to fans who contact IMS.
- Write and/or supervise production of Tomorrow at the Track and other event-specific communication for all IMS events.
- Provide track tours to dignitaries and host groups that conduct special events at IMS.
- Other leadership and/or support responsibilities as outlined in the departments annual public relations plan.
WHAT YOU BRING
Were looking for someone whos ready to bring great effort every day and is committed to growing with us.
Required Experience & Skills:
- At least 5 years public relations communications or related professional experience.
- Strong writing skills with the ability to clearly and concisely convey on-brand messaging to a wide group of stakeholders.
- Strong organizational and time-management skills with the ability to work independently and to meet deadlines in a fast-paced environment.
- Ability to demonstrate an understanding of the ever-changing media landscape and identify new opportunities and outlets to further grow the sport.
- Demonstrate attention to detail creativity comfort with ambiguity ability to manage change and balance competing/evolving priorities.
- High integrity and confidentiality.
- Enthusiasm for and commitment to the corporation and the Vision Mission and Values.
- Strong people skills & ability to thrive in a team environment.
- Entrepreneurial spirit that helps foster new ideas and encourages team to think big.
- A proactive flexible mindset and commitment to excellence.
- Passion for creating memorable experiences.
- Cultural competence and the ability to thrive in a diverse environment.
- Alignment with Penske Entertainments core values and standards.
Education:
- Bachelors degree in Journalism/PR/Communications/Marketing or equivalent experience.
Leadership:
- This role does not have direct supervisory responsibilities.
FLEXIBILITY & TRAVEL
- Standard hours are MondayFriday 8:30 AM to 5:00 PM
- Extended hours required during race weekends and key event periods (especially May)
- Must have a flexible schedule.
- Must be willing to work unusual hours.
- Our teams work together to create flexibility that supports life in and out of work.
PHYSICAL DEMANDS
- Ability to lift up to 25 lbs.
- Extended periods of standing or walking (as needed).
- Comfort working indoors/outdoors and around event noise.
WORK ENVIRONMENT
- Fast-paced collaborative office and event settings.
- The employee is faced with frequent interruptions and must meet with others regularly.
- The noise level in the work environment can be loud due to professional racing events.
BENEFITS & PERKS
We take care of our team with a competitive benefits package that includes:
- Medical dental vision and life insurance
- 401(k) with 100% company match up to 5%
- Paid vacation personal and sick days 12 paid holidays
- Generous paid parental leave and tuition assistance
- On-site fitness center and wellness programs
- Discounts on meals gear and more
EQUAL OPPORTUNITY
Penske Entertainment is proud to be an equal opportunity employer. Were committed to creating a workplace where everyone can thriveregardless of race gender orientation background or ability.
Required Experience:
Senior IC
Employment Type
Full-Time
