Administrative Coordinator in Structural Biology

The Structural Biology department at St. Jude Childrens Research Hospital in Memphis TN is seeking an Administrative Coordinator to support the Center of Excellence for Structural Cell Biology.

In this role the successful candidate will:

• Serve as the communication liaison and key administrative contact for the department on matters related to meeting scheduling event management coordination logistic management vendor management coordination with other teams on matters of financial systems etc.
• Prepare ad hoc and recurring reports analyze trends and communicate insights independently.
• Support the planning and coordination of department or organization wide events/ meetings.
• Work with departmental and institutional managers to manage and monitor the department budget.
• Take lead in coordination of small projects/ activities and/or provide significant support to large/ special projects.
• Typically support Executive/ Chair/ VP managing their calendars scheduling meetings & travel CVs and bio sketch management events & supporting special projects.
• Oversee & manage recruitment process by developing & coordinating itineraries for departmental visitors or new recruits including senior members.
• Contribute to the creation of documents (i.e. presentations/ manuscripts/ grant writing etc.) with higher independence delegating to others and providing guidance and assistance to others.
• Support the management of compliance issues.
• Mentor junior members of admin team.
• Perform other duties as assigned to meet the goals and objectives of the department and institution.
• Maintains regular and predictable attendance.

Minimum Education and/or Training:

• High school diploma/GED required.
• Bachelors degree preferred.

Minimum Experience:

• Minimum Requirement: 6 years experience in administration or related area.
• Experience Exception: Bachelors degree and 2 years experience in administration or related area.
• Experience in event coordination and vendor management.
• Experience in managing communication with variety of stakeholders with tact and sensitivity.
• Experience managing documentation generating reports and doing simple analysis.
• Substantial experience working with office technologies including Microsoft Office (Word/ Excel/ Power point etc.).

Compensation

Explore our exceptional benefits!

No Search Firms

St. Jude Childrens Research Hospital does not accept unsolicited assistance from search firms for employment opportunities. Please do not call or email. All resumes submitted by search firms to any employee or other representative at St. Jude via email the internet or in any form and/or method without a valid written search agreement in place and approved by HR will result in no fee being paid in the event the candidate is hired by St. Jude.